02/26/01 Board of Public Works Minutes

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00 4 REGULAR MEETING FEBRUARY 26, 2001 allow a better plan and prioritize projects aimed at improving the water quality. Mr. Gilot noted that the Agreement is in the amount of $53,520.00. Therefore, upon a motion made by Mr. Inks, seconded by Ms. Roemer and carried, the Agreement was approved and executed. APPROVAL OF STATEILOCAL AGENCY AGREEMENT - CORBY AND HICKORY IMPROVEMENTS - INDIANA DEPARTMENT OF TRANSPORTATION Mr. Gilot stated that the Board is in receipt of an Agreement between the City of South Bend and the Indiana Department of Transportation, for improvements at Hickory and Corby Streets. Therefore, upon a motion made by Mr. Inks, seconded by Ms. Roemer and carried, the Agreement was approved and executed. APPROVAL OF REQUEST TO EXTEND TWO-WAY COMMUNICATION EQUIPMENT REPAIR SERVICES TO THE ST. JOSEPH COUNTY POLICE AND HIGHWAY DEPARTMENTS In a letter to the Board, Mr. Matthew Chlebowski, Director, Equipment Services, recommended approval to extend two-way communication equipment repair services to the St. Joseph County Police and Highway Departments. The company currently providing these services will no longer do so as of March 1, 2001. Mr. Chlebowski indicated he has proposed a pilot program where the County will be billed at the standard rate of $45.00 per hour and 20% mark up on parts. The radio equipment used by the County is very similar. At this time, there are no start up costs or additional staffing needed for this program. Therefore, upon a motion made by Mr. Gilot, seconded by Ms. Roemer and carried, the request was approved. APPROVAL OF EXTENSION OF PILOT PROGRAM - DOWNTOWN COMMERCIAL DELIVERY In a memorandum to the Board, Mr. Michael Giulioni, Community and Economic Development, requested the Board extend the Downtown Commercial Delivery Permit Pilot Program for an additional ninety (90) days, to formalize the program through necessary legislation and administrative guidelines. Mr. Giulioni stated that he had met with Mr. Andy Ujdak, Councilmember, to present him an overview of the program. Mr. Giulioni will present the program at the February 26, 2001 City Council meeting, and the process will be formalized by Municipal Code. Upon a motion made by Mr. Inks, seconded by Ms. Roemer and carried, the request was approved. UNFAVORABLE RECOMMENDATION - PETITION TO VACATE AN ALLEY Mr. Gilot indicated that the Common Council has submitted to the Board a Vacation Petition as completed by Mr. Theo Medow, 918 East Jefferson, South Bend, Indiana to vacate the following alley: The 10 foot wide alley lying north of, and adjacent to Lot 1, the 10 foot wide alley lying south of, and adjacent to Lot 47, the 12 foot wide alley lying north of, and adjacent to Lots 5 and 46 and the 12 foot wide alley lying east of, and adjacent to Lots 1 through 5 inclusive all within and a part of Hartman and Miller's Plat in the City of South Bend, Indiana. Mr. Gilot advised that the Board is in receipt of favorable recommendations concerning this Vacation Petition from the Police Department and Fire Department. The Area Plan Commission stated that it appears that the north south alley is currently used for garbage pick up. If the north/south alley from the north right of way line of South Bend Avenue to the south right of way line of the first east/west alley south of St. Vincent Street and the first east/west alley south of St. Vincent Street are vacated, it would result in the creation of a dead-end alley for alley traffic from the north. Since it is the City Council's policy not to allow the creation of dead-end alleys, Area Plan and Community and Economic Development recommend denial of this petition. The Division of Engineering concurs. Solid Waste is in favor, but will need notification if the recommendation to vacate this alley is approved. An egress/ingress situation would need to be resolved, as well as an order of plan, rather than a perspective plan. Therefore, Mr. Gilot made a motion that the Board send an unfavorable recommendation to the Common Council concerning this Vacation Petition. Ms. Roemer seconded the motion which carried. E 1 1