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0341
<br />REGULAR MEETING DECEMBER 23, 2002
<br />No. 4 on behalf of Casteel Construction, 23186 West Ireland Road, South Bend, Indiana, indicating
<br />that the Contract amount be increased $22,409.00 for a new Contract sum including this Change
<br />Order in the amount of $6,231,766.00. Upon a motion made by Mr. Littrell, seconded by Mr. Gilot
<br />and carried, the Change Order was approved.
<br />APPROVE CHANGE ORDER.- U.S. 31 TRUNK SEWER EXTENSION - YOUNGS
<br />EXCAVATING, INC. - PROJECT NO. 102-062
<br />Mr. Gilot advised that Mr. Toy Villa, Public Construction Manager, has submitted Change Order
<br />No. 1 on behalf of Youngs Excavating, Post Office Box 2766, South Bend, Indiana indicating that
<br />the Contract amount be increased $9,693.00 for a new Contract sum including this Change Order
<br />in the amount of $476,015.00. Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and
<br />carried, the Change Order was approved.
<br />APPROVE FINAL CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT -PORTAGE
<br />AVENUE SANITARY SEWER EXTENSION - TEACHERS CREDIT UNION -
<br />UNDERGROUND SERVICES, INC. - PROJECT NO. 102-077
<br />Mr. Gilot advised that Mr. Toy Villa, Public Construction Manager, has submitted the Final Change
<br />Order indicating no monetary change for a new contract sum including this Change Order in the
<br />amount of $43,739.75. Additionally submitted was the Project Completion Affidavit indicating this
<br />new final cost. Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the Final
<br />Change Order and the Project Completion Affidavit were approved.
<br />APPROVAL OF CONTRACT - EMERGENCY MEDICAL SERVICES FOR SPECIAL EVENTS -
<br />UNIVERSITY OF NOTRE DAME
<br />Mr. Gilot stated that the Board is in receipt of a Contract between the City of South Bend and the
<br />University of Notre Dame, Notre Dame, Indiana, for special events, such as graduations, reunion
<br />weekends, and sporting events other than football. This does not cover the football games, and is
<br />a new contract for the year 2003. It was noted the Board of Public Safety approved this Contract on
<br />December 11, 2002. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Littrell and
<br />carried, the Contract was approved and executed.
<br />APPROVAL OF AGREEMENT - TRAFFIC SIGNAL MAINTENANCE - INDIANA
<br />DEPARTMENT OF TRANSPORTATION
<br />Mr. Gilot stated that the Board is in receipt of an Agreement between the City of South Bend and
<br />the Indiana Department of Transportation, Indianapolis, Indiana, for the City of South Bend's traffic
<br />signal maintenance. The fee structure for this Agreement is as follows:
<br />$125,000.00 - First Year
<br />2"d Year - 3% More than 1st Year Minus Fixed Costs
<br />3rd Year - 3% More than 2"d Year Minus Fixed Costs
<br />4tn Year - 3% More than 3rd Year Minus Fixed Costs
<br />Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the Agreement
<br />was approved and executed.
<br />APPROVAL OF PROJECT COOPERATION AGREEMENT - CONSTRUCTION OF LEEPER
<br />PARK ISLAND (EROSION CONTROL PROJECT) - U.S. ARMY ENGINEER/DETROIT
<br />DISTRICT
<br />Mr. Gilot stated that the Board is in receipt of an Agreement between the City of South Bend and
<br />the U.S. Army Corps of Engineers/Detroit District, for the construction of Leeper Park Island
<br />Erosion Control. Mr. Gilot noted that the Agreement is in the amount of $130,000.00. Therefore,
<br />upon a motion made by Mr. Littrell seconded by Mr. Gilot and carried, the Agreement was approved
<br />and executed.
<br />APPROVAL OF LETTER AGREEMENT - EXTENSION TO RUM VILLAGE HOUSING
<br />REPAIR AND IMPROVEMENT PROGRAM - TINA PRIETO
<br />Mr. Gilot stated that the Board is in receipt of an Agreement between the City of South Bend and
<br />Ms. Tina Prieto, 1817 South Douglas, South Bend, Indiana, for an extension to the existing
<br />Agreement for completion on January 28, 2003. Therefore, upon a motion made by Mr. Gilot,
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