10/14/02 Board of Public Works Minutes

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REGULAR MEETING OCTOBER 14, 2002 Bid was signed by Best Equipment Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted BID: $23,270.00 - 2002 Pipehunter Model Sidekick $ 2,150.00 - Trade In $ 900.00 - Dual Wheels & Rims $ 125.00 - Flood Lights (2) $ 500.00 - Hydraulic Accessory Kit Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the above bids were referred to the Division of Equipment Services for review and recommendation. OPENING OF BIDS - SALE OF CITY OWNED PROPERTY - 1412 RUSH STREET This was the date set for receiving and opening of sealed bids for the above referred to property. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. No Bids were received. APPROVAL OF REQUEST FOR EMERGENCY AUTHORIZATION FOR THE RECEIPT OF QUOTES AND AWARD CONTRACT - STUDEBAKER MUSEUM HEATING SYSTEM In a memo to the Board, Mr. Carl Littrell, City Engineer, stated that it has come to the attention of the Engineering Division that the boiler that provides steam space heat at the Studebaker Museum has been red tagged and is not repairable. Mr. Littrell recommended that the Board consider emergency authorization to the Engineering Division to receive competitive quotes and award a contract to provide heat to the museum building at the earliest opportunity. Upon a motion made by Mr. Littrell, seconded by Mr. Gilot and carried, the request was approved. AWARD QUOTATION - MIAMI VILLAGE PARK - PHASE II QUOTE - PROJECT NO 102-025 It was noted that quotations were received by the Board on October 9, 2002. A recommendation to award this project has not been received by the Board at this time. AWARD BID - SALE OF CITY OWNED PROPERTY - 1043 BURNS Mr. Gary Gilot, City Engineer, advised the Board that on September 23, 2002, bids were received and opened for the above referred to property. After reviewing those bids, Mr. Larry Magliozzi, Economic Development, recommends that the Board award the contract to Mr. James Sharpe, Sharpes Real Estate, in the amount of $510.00. Therefore, Mr. Inks made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Littrell seconded the motion which carried. AWARD BID - SOUTH SIDE ANNEXATION AREA WATER AND SEWER EXTENSION PHASE III - PROJECT NO. 101-20 Mr. Carl P. Littrell, City Engineer, advised the Board that on September 23, 2002, bids were received and opened for the above referred to project. After reviewing those bids, Mr. Littrell recommends that the Board award the contract to Oselka Construction, Post Office Box 253, Union Pier, Michigan, in the amount of $958,066.12. Therefore, Mr. Inks made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Littrell seconded the motion which carried. APPROVE STANDARD FORM OF AGREEMENT BETWEEN OWNER AND CONTRACTOR - FORMER OLIVER PLOW WORKS DEMOLITION - PHASE II - BIANCHI INDUSTRIAL SERVICE, LLC - PROJECT NO. 100-092B Mr. Gilot advised that in accordance with the bid awarded on September 9, 2002, to Bianchi Industrial Services, Inc., 208 Long Beach Road, Syracuse, New York, in the amount of $1,695,000.00 for the above referred to project, an Agreement in said amount was being submitted for Board approval. Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the Agreement was approved and the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. I- �J