10/14/02 Board of Public Works Minutes

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REGULAR MEETING OCTOBER 14, 2002 Limestone Drive, Fort Wayne, Indiana, in the amount of $78,500.00. Mr. Chlebowski stated the lowest bid was not accepted for the following reasons. This unit does not have the emergency engine shut down system as specified. This system is designed to automatically shut the engine off if the oil pressure drops too low or the water temperature rises. The parking brake does not automatically apply with the loss of engine power as specified. This is a safety feature that applies the emergency brake if there is a loss of engine power and normal hydraulic breaking. The unit does not offer a boom height kick -out control as specified. The control allows the operator to set the maximum height to which the bucket will return. This control speeds up the process of loading material into dump trucks or trailers, and allows the operator to concentrate on the loader movement rather than - bucket movement. The unit does not offer a bucket return -to -travel function as specified. This is another bucket function set by the operator and is automatic which allows the operator to concentrate on loader movement rather than bucket movement. The unit bid has twenty percent (20%) less reach at seven (7) foot high than we specified. This reach is important when loading dump trucks and trailers. It allows the operator to evenly load the material from one side of the truck or trailer. Therefore, Mr. Gilot made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Inks seconded the motion which carried. APPROVAL OF PROPOSAL - COLLECTION SERVICES - PAST DUE AMBULANCE ACCOUNTS - YEAR 2002 Mr. Gilot stated that the Board is in receipt of a Proposal between the City of South Bend and C.B.M. Accounts Services, Inc., South Bend, Indiana, for the above referred to service. Mr. Gilot noted that the Proposal is in the amount of twenty-five percent (25%) of the 2002 collection fee. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the Proposal was approved and executed. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - U.S. 31 TRUNK SEWER EXTENSION - PROJECT NO. 102-62 In a memorandum to the Board, Mr. Carl Littrell, City Engineer, requested permission to advertise for the receipt of bids for the above referred to project. Mr. Littrell stated that this project will provide sanitary sewer services to two new residential subdivisions. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the request to advertise for the receipt of bids was approved and executed. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - TJX SITE - PROJECT NO. 102-034C In a memorandum to the Board, Mr. Jason Durr, Department of Engineering, requested permission to advertise for the receipt of bids for the above referred to project. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the request to advertise for the receipt of bids was approved. APPROVE FINAL CHANGE ORDER - ROBERT BOSCH CORPORATION FACILITIES UPGRADE - PHASE II - ZIOLKOWSKI CONSTRUCTION INC. - PROJECT NO. 101-012 Mr. Gilot advised that Mr. Carl Littrell, City Engineer, has submitted Change Order No. 3 on behalf of Ziolkowski Construction, Inc., 1005 South Lafayette Boulevard, South Bend, Indiana, indicating that the Contract amount be increased $11,397.00 for a new Contract sum including this Change Order in the amount of $5,539,740.00. Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the Change Order was approved. APPROVE CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT - SOUTHEAST NEIGHBORHOOD REDEVELOPMENT - PHASE II - ROLAND COURT - NIBLOCK EXCAVATING, INC. - PROJECT NO. 102-015 Mr. Gilot advised that Mr. Toy Villa, Public Construction Manager, has submitted the Final Change indicating that the contract amount be decreased by $8,242.39 for a new contract sum including this Change Order in the amount of $180,873.62. Additionally submitted was the Project Completion Affidavit indicating this new final cost. Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the Final Change Order and the Project Completion Affidavit were approved subject to the filing of the appropriate three-year Maintenance Bond.