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REGULAR MEETING SEPTEMBER 23, 2002
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<br />Therefore, Mr. Inks made a motion that the recommendation be accepted and th, bid be awarded as
<br />outlined above. Mr. Littrell seconded the motion which carried. !Y'
<br />AWARD BID - ONE (1) LOADER/BACKHOE
<br />Mr. Matthew Chlebowski, Director, Equipment Services, advised the Board that on August 26, 2002,
<br />bids were received and opened for the above referred to equipment. After reviewing those bids, Mr.
<br />Chlebowski recommends that the Board award the contract to the lowest responsible and responsive
<br />bidder, Holt Equipment Company, 25166 West State Road 2, South Bend,- Indiana, in the amount
<br />of $49,780.00. Therefore, Mr. Littrell made a motion that the recommendation be accepted and the
<br />bid be awarded as outlined above. Mr. Inks seconded the motion which carried.
<br />AWARD BID - EXTENSION OF BID AWARD (APRIL 18. 2002) - ONE (1) PRE -OWNED MID-
<br />SIZE AUTOMOBILE
<br />Mr. Matthew Chlebowski, Director, Equipment Services, advised the Board that on April 18, 2002,
<br />bids were received and opened for the above referred to automobiles. Mr. Chlebowski requested
<br />permission to extend the bid award for one (1) additional automobile to Gates Chevrolet, 402 South
<br />Lafayette, South Bend, Indiana, in the amount of $11,800.00. Therefore, Mr. Littrell made a motion
<br />that the recommendation be accepted and the bid be awarded as outlined above. Mr. Inks seconded
<br />the motion which carried.
<br />AWARD BID - FOUR (4) ALL WHEEL DRIVE CARGO VANS
<br />Mr. Matthew Chlebowski, Director, Equipment Services, advised the Board that on August 12, 2002,
<br />bids were received and opened for the above referred to equipment. After reviewing those bids, Mr.
<br />Chlebowski recommends that the Board award the contract to the lowest responsive and responsible
<br />bidder, Gates Chevrolet, 401 South Lafayette, South Bend, Indiana, in the amount of $76,404.00.
<br />Therefore, Mr. Inks made a motion that the recommendation be accepted and the bid be awarded as
<br />outlined above. Mr. Littrell seconded the motion which carried.
<br />APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - OLIVE STREET
<br />STATION RENOVATIONS /TITLE SHEET - WATER WORKS - PROJECT NO. 102-067
<br />In a memorandum to the Board, Mr. John Stancati, Director, Water Works, requested permission to
<br />advertise for the receipt of bids for the above referred to project. In addition, the Title Sheet was
<br />presented for approval. Therefore, upon a motion made by Mr. Littrell, seconded by Mr. Inks and
<br />carried, the request to advertise for the receipt of bids and the Title Sheet were approved.
<br />APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - ONE (1) MORE
<br />OR LESS, 400 GALLON DISTRIBUTOR - STREET DEPARTMENT
<br />In a memorandum to the Board, Mr. Lou Grounds, Equipment Services, requested permission to
<br />advertise for the receipt of bids for the above referred to equipment. Therefore, upon a motion made
<br />by Mr. Littrell, seconded by Mr. Inks and carried, the request to advertise for the receipt of bids was
<br />approved.
<br />TABLE REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - UNIFORM RENTAL -
<br />CITY OF SOUTH BEND DEPARTMENTS
<br />In a memorandum to the Board, Ms. Cathy Hubbard-Shead, Director of Personnel, requested
<br />permission to advertise for the receipt of bids for the above referred to items. Upon a motion made
<br />by Mr. Inks, seconded by Mr. Littrell and carried, the request to advertise for the receipt of bids was
<br />tabled, pending further review of the specifications.
<br />APPROVE CHANGE ORDER - MISHAWAKA AVENUE IMPROVEMENTS - RIETH RILEY
<br />CONSTRUCTION -PROJECT NO. 102-009
<br />Mr. Littrell advised that Mr. Toy Villa, Public Construction Manager, has submitted Change Order
<br />No. 1 on behalf of Rieth Riley Construction, Post Office Box 1775, South Bend, Indiana, indicating
<br />that the Contract amount be increased $1,550.00 for a new Contract sum including this Change
<br />Order in the amount of $73,315.00. Upon a motion made by Mr. Littrell, seconded by Mr. Inks and
<br />carried, the Change Order was approved.
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