06/10/02 Board of Public Works Minutes

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015 REGULAR MEETING JUNE 10, 2002 Non -Discrimination Commitment form was not included in Bid Packet Ten per cent (10%) Bid Bond was submitted IC M One (1) 2002 Vactor Model 2110 Less Trade $184,989.00 Option No. 1 Included Option No. 2 Included Option No. 3 $ 1,890.00 Option No. 4 $ 1,800.00 Option No. 5 Not Available Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the above bid was referred to Equipment Services and the Street Department for review and recommendation. AWARD BID - CENTURY CENTER REMODELING - PROJECT NO. 102-029 Mr. Scott Herczeg, Century Center, advised the Board that on June 6, 2002, bids were received and opened for the above referred to project. After reviewing those bids, Mr. Herczeg recommends that the Board award the contract to the lowest, responsive and responsible bidder, Ziolkowski Construction,1005 South Lafayette, South Bend, Indiana, in the amount of $331,201.00. Therefore, Mr. Littrell made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Inks seconded the motion which carried. APPROVE FINAL CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT - 617 SOUTH PULASKI STREET IMPROVEMENTS - L.L. GEANS CONSTRUCTION - PROJECT NO. 102-003 Mr. Gilot advised that Mr. Toy Villa, Public Construction Manager has submitted the Final Change Order indicating that the contract amount be increased by $3,262.84 for a new contract sum including this Change Order in the amount of $15,837.14. Additionally submitted was the Project Completion Affidavit indicating this new final cost. Mr. Bodnar stated that the original contract for the improvements on this property was $12,574.30. I.C. 36-1-12-18(d) states that the total of all change orders that increase the scope of the project may not exceed 20%, but, "a change order issued as a result of circumstances that could not have been reasonably foreseen does not increase the scope of the project." The allowable 20% equals $2,514.86. Two of the six items which cause the overrun fall into the "not reasonably foreseen circumstances" category. Item 1, $194.95, was for the removal of a small section of walks which was found under the sod during the removal process. While on the property, this was not scheduled to be removed because its existence was not known. It was not reasonably foreseeable that there was concrete under the sod. The second and more substantial item is the concrete drive approach. Part of that work was due to a collapse of the previously existing drive. That portion of the drive, which had in fact been the floor of a garage that existed upon the inspection preparation for the project, was only two inches thick. It would reasonably be expected that in an old garage (built at a time when cars were much heavier) the concrete would be at least three or four inches thick. Because of the collapse of this floor, an additional 14.44 square yards of concrete was needed. At $42.00 per square yard, this amounts to $606.48. Subtracting these two items from the total does not bring the work under the 20% allowable excess, but it reduced to $249.79, the amount which cannot be paid by the City. Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the Final Change Order and the Project Completion Affidavit were approved. APPROVE CLAIMS Mr. Gilot stated that the following claims were submitted to the Board for approval: Name Amount of Claim Date City of South Bend $2,439,662.60 June 10, 2002 Mr. Gilot made a motion that the claims be approved and the reports as submitted be filed. Mr. Littrell seconded the motion which carried. 1