01/14/02 Board of Public Works Minutes

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mar REGULAR MEETING JANUARY 14, 2002 Order in the amount of $251,243.91. Additionally submitted was the Project Completion Affidavit indicating this new final cost. Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the Final Change Order and the Project Completion Affidavit were approved subject to the filing of the appropriate three-year Maintenance Bond. APPROVE FINAL CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT - BLACKTHORN OFFICE PARKING LOT IA - ACCESS DRIVE TO MOREAU COURT - WALSH & KELLY, INC. - PROJECT NO. 101-049 Mr. Inks advised that has submitted the Final Change Order on behalf of Walsh & Kelly, Inc., 24358 State Road 23, South Bend, Indiana, indicating that the contract amount be decreased by $2,335.61, for a new contract sum including this Change Order in the amount of $42,191.89. Additionally submitted was the Project Completion Affidavit indicating this new final cost. Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the Final Change Order and the Project Completion Affidavit were approved subject to the filing of the appropriate three-year Maintenance Bond. APPROVE FINAL CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT -QUEEN STREET IMPROVEMENTS - WALSH & KELLY INC. - PROJECT NO. 101-031 Mr. Inks advised that has submitted the Final Change Order on behalf of Walsh & Kelly, Inc., 24358 State Road 23, South Bend, Indiana, indicating that the contract amount be increased by $3,303.70, for a new contract sum including this Change Order in the amount of $96,447.10. Additionally submitted was the Project Completion Affidavit indicating this new final cost. Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the Final Change Order and the Project Completion Affidavit were approved subject to the filing of the appropriate three-year Maintenance Bond. APPROVE CONSTRUCTION CONTRACT - PARKING GARAGE REPAIRS: ST. JOSEPH AND MAIN/COLFAX GARAGES - KASER-SPRAKER - PROJECT NO. 101-080 Mr. Inks advised that in accordance with the bid awarded on December 6, 2001, to Kaser-Spraker Construction, 25487 West State Road 2, South Bend, Indiana, in the amount of $63,117.00 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the Contract was approved and the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. APPROVAL OF ADDENDUM TO AGREEMENT - PROFESSIONAL SERVICES - WALLACE GARTEE Mr. Gilot stated that the Board is in receipt of an Addendum to an Agreement between the City of South Bend and Mr. Wallace Gartee, 1528 Greenlake, South Bend, Indiana, for an amendment to the professional services agreement for the Department of Water Works. Therefore, upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the Addendum to the Agreement was approved and executed. APPROVAL OF SERVICE AGREEMENT - BOARD OF PUBLIC SAFETY MEMBER - JESUSA RODRIGUEZ Mr. Gilot stated that the Board is in receipt of an Agreement between the City of South Bend and ins. Jesusa Rodriguez, South Bend, Indiana, for services as a Board Member for the Board of Public Safety. Mr. Gilot noted that the Agreement is in the amount of $3,400.00 per year, for the year 2002. Therefore, upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the Agreement was approved and executed. APPROVAL OF ADDENDUM II - COMMUNITY DEVELOPMENT - AFFORDABLE LOAN/REPAIR GRANT/GOOD NEIGHBORS Mr. Gilot stated that the Board is in receipt of an Addendum to an Agreement between the City of South Bend and Community,Development, for an extension of time to June 30, 2002. Therefore, upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the Addendum was approved and executed.