12/08/03 Board of Public Works Minutes

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4-10 REGULAR MEETING DECEMBER 8, 2003 APPROVE ADDENDUM NO. 1 - GENERAL ENVIRONMENTAL SERVICE CONTRACT - GENERAL CONSULTING INSTITUTIONAL CONTROLS AND INSURANCE RECOVERY - REMEDIATION WORK PLANS FOR AREA A AND C SOILS AND COMBINED AREAS A B AND C GROUNDWATER (STUDEBAKER CORRIDOR AND OLIVER PLOW AREA) - HULL AND ASSOCIATES, INC. Mr. Gilot advised that Ms. Ann Kolata, Community and Economic Development, has submitted the above referred to Addendum for approval, in the amount of $5,000.00. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the Addendum was approved and executed. APPROVE AGREEMENT BETWEEN OWNER AND CONTRACT - RENOVATION OF PARKING STRUCTURE I, PHASE I - KASER SPRAKER CONSTRUCTION Mr. Gilot advised that in accordance with the bid awarded to Kaser Spraker Construction, 25487 West State Road 2, South Bend, Indiana, in the amount of $372,940.00 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the Contract was approved and the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. ADOPT RESOLUTION NO. 80-2003 - WRITE OF OFF ACCOUNTS Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 80-2003 WHEREAS, the City of South Bend, through various City Departments, charged the persons listed on the attached documents for various services; and WHEREAS, the charges have not been paid to the City of South Bend after the City Legal Department notified the person who received the services; and WHEREAS, the Indiana State Board of Accounts has instructed the City to write off all uncollectible accounts after every attempt to collect them has been made; and WHEREAS, the City of South Bend, by and through its Board of Public Works, desires to write off the accounts listed on the attached documents. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bed, that the attached documents totaling $853.81 be written off to the accounts receivable of the City of South Bend as uncollectible. ADOPTED this 10`h day of December 2003. BOARD OF PUBLIC WORKS s/Gary A. Gilot, President s/Carl P. Littrell, Member ATTEST: s/Angela K. Jacob, Clerk TABLE RESOLUTION NO. 81-2003 - BOND REPAYMENT Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the above referred to Resolution was tabled. APPROVE LICENSE APPLICATIONS - PUBLIC PARKING FACILITY Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the following license applications were approved: Downtown South Bend, Inc. Downtown South Bend, Inc. 117 North Michigan 315 South Michigan