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T1409
<br />REGULAR MEETING DECEMBER 8, 2003
<br />APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - MISHAWAKA
<br />AVENUE IMPROVEMENTS/TITLE SHEET - PROJECT NO 103-009 (GENERAL FUND)
<br />In a memorandum to the Board, Mr. Jason Durr, Engineering, requested permission to advertise for
<br />the receipt of bids for the above referred to project. In addition, the Title Sheet was presented for
<br />approval. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the
<br />request to advertise for the receipt of bids and the Title Sheet were approved.
<br />APPROVE CHANGE ORDER NO 1 (FINAL) AND PROJECT COMPLETION AFFIDAVIT
<br />HUMBOLDT STREET IMPROVEMENTS (CDBG)
<br />Mr. Gilot advised that Mr. Toy Villa, Public Construction Manager, has submitted the Final Change
<br />Order on behalf of Rieth Riley Construction, 25200 State Road 23, South Bend, Indiana, indicating
<br />that the contract amount be decreased by $15,184.30 for a new contract sum including this Change
<br />Order in the amount of $105,940.70. Additionally submitted was the Project Completion Affidavit
<br />indicating this new final cost. Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and
<br />carried, Change Order No. 1 (Final) and the Project Completion Affidavit were approved subject to
<br />the filing of the appropriate three-year Maintenance Bond.
<br />APPROVE CHANGE ORDER NO 1 (FINAL) AND PROJECT COMPLETION AFFIDAVIT
<br />2003 PUBLIC WORKS PARTNERSHIP PROGRAM - ZONE 1- NORTHERN CONSTRUCTION
<br />SERVICES- PROJECT NO. 103-023 (LRSA)
<br />Mr. Gilot advised that Mr. Toy Villa, Public Construction Manager, has submitted Change Order
<br />No. 1 (Final) on behalf of Northern Construction Services, Post Office Box 1299, Niles, Michigan,
<br />indicating that the contract amount be increased by $15,329.46 for a new contract sum including this
<br />Change Order in the amount of $228,762.46. It was noted that this contract was a unit price contract.
<br />Additionally submitted was the Project Completion Affidavit indicating this new final cost. Upon
<br />a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, Change Order No. 1 (Final) and
<br />the Project Completion Affidavit were approved subject to the filing of the appropriate three-year
<br />Maintenance Bond.
<br />APPROVE CHANGE ORDER NO 1 (FINAL) AND PROJECT COMPLETION AFFIDAVIT
<br />2003 PUBLIC WORKS PARTNERSHIP PROGRAM - ZONE 2 - SELGE CONSTRUCTION -
<br />PROJECT NO. 103-023 (LRSA)
<br />Mr. Gilot advised that Mr. Toy Villa, Public Construction Manager, has submitted Change Order
<br />No. 1 (Final) on behalf of Selge Construction, 2833 Southl lth, Niles, Michigan, indicating that the
<br />contract amount be increased by $96,190.70 for a new contract sum including this Change Order in
<br />the amount of $275,390.70. Additionally submitted was the Project Completion Affidavit indicating
<br />this new final cost. It was noted that this was a unit price contract. Upon a motion made by Mr.
<br />Gilot, seconded by Mr. Littrell and carried, Change Order No. 1 (Final) and the Project Completion
<br />Affidavit were approved subject to the filing of the appropriate three-year Maintenance Bond.
<br />APPROVE PROJECT COMPLETION AFFIDAVIT - CLEVELAND ROAD CONCRETE
<br />PATCHES - SELGE CONSTRUCTION - PROJECT NO 103-057 (COIT)
<br />Mr. Gilot advised that Mr. Toy Villa, Public Construction Manager, has submitted the Project
<br />Completion Affidavit on behalf of Selge Construction, 2833 South I I1h, Niles, Michigan, for the
<br />above referred to project, indicating a final cost of $71,567.45. Upon a motion made by Mr. Gilot,
<br />seconded by Mr. Littrell and carried, the Project Completion Affidavit was approved.
<br />APPROVE CONSTRUCTION CONTRACT - GRADING AND DRAINAGE IMPROVEMENTS
<br />ON BRICK ROAD - YOUNGS EXCAVATING INC - PROJECT NO 103 071 (SEWAGE
<br />WORKS)
<br />Mr. Gilot advised that in accordance with the bid awarded on November 24, 2003, to Youngs
<br />Excavating, Inc., Post Office Box 2766, South Bend, Indiana, in the amount of $14,245.00 for the
<br />above referred to project, a Contract in said amount was being submitted for Board approval. Upon
<br />a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the Contract was approved and
<br />the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond
<br />as submitted were filed.
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