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<br />REGULAR MEETING
<br />NOVEMBER 10, 2003
<br />APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - DEMOLITION OF
<br />PARKING STRUCTURE NO.2 - JEFFERSON BOULEVARD/ST. JOSEPH STREET - PROJECT
<br />NO. 103-067 (COIT)
<br />In a memorandum to the Board, Mr. Jason Durr, Engineering, requested permission to advertise for
<br />the receipt of bids for the above referred to project. Therefore, upon a motion made by Mr. Gilot,
<br />seconded by Mr. Littrell and carried, the request to advertise for the receipt of bids was approved.
<br />APPROVE CHANGE ORDER - RESTORATION OF OLIVE STREET PUMPING STATION -
<br />GIBSON LEWIS, LLC - PROJECT NO 102-067 (BOND)
<br />Mr. Gilot advised that Mr. Tim Wall, Ken Herceg and Associates, 211 West Washington, South
<br />Bend, Indiana, has submitted Change Order No. 2 on behalf of Gibson Lewis, 1011 West 11 `" Street,
<br />Mishawaka, Indiana, indicating that the Contract amount be increased $7,919.75 for a new Contract
<br />sum including this Change Order in the amount of $1,031,999.75. Upon a motion made by Mr.
<br />Gilot, seconded by Mr. Littrell and carried, the Change Order was approved.
<br />APPROVE FINAL CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT - KINYON
<br />STREET MODEL BLOCK IMPROVEMENTS - RIETH RILEY CONSTRUCTION COMPANY
<br />INC. - PROJECT NO. 103-002 (CDBG)
<br />Mr. Gilot advised that Mr. Toy Villa, Public Construction Manager, has submitted the Final Change
<br />Order indicating that the contract amount be decreased by $3,707.65 for a new contract sum
<br />including this Change Order in the amount of $91,350.85. Additionally submitted was the Project
<br />Completion Affidavit indicating this new final cost. Upon a motion made by Mr. Gilot, seconded
<br />by Mr. Littrell and carried, the Final Change Order and the Project Completion Affidavit were
<br />approved subject to the filing of the appropriate three-year Maintenance Bond.
<br />APPROVE CONSTRUCTION CONTRACT - TRANS TECH INDUSTRIAL DRIVE - RIETH
<br />RILEY CONSTRUCTION - PROJECT NO 103-056 (COIT/BOND)
<br />Mr. Gilot advised that in accordance with the bid awarded on October 27, 2003, to Rieth Riley
<br />Construction, 25200 State Road 23, South Bend, Indiana, in the amount of $95,621.24 for the above
<br />referred to project, a Contract in said amount was being submitted for Board approval. Upon a
<br />motion made by Mr. Littrell, seconded by Mr. Gilot and carried, the Contract was approved and the
<br />appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond as
<br />submitted were filed.
<br />APPROVE COMMUNITY DEVELOPMENT AGREEMENTS
<br />The following Community Development Agreements were presented to the Board for approval:
<br />Agreement Extension - Rum
<br />1638 Chapin - Extends
<br />No Change in Agreement
<br />Village Residential Enhancement
<br />program date to
<br />Amount
<br />Matching Grant Program
<br />December 26, 2003
<br />Agreement - Staff Support
<br />Business Development
<br />2004 - $97,125.00
<br />Corporation Loan
<br />2005 - $101,125 Plus $1,295
<br />Program - Staff Services
<br />per loan
<br />Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the above referred to
<br />Agreements were approved and executed.
<br />APPROVAL OF PROPOSAL - SURVEY AND DESIGN SERVICES - CHICAGO STREET
<br />IMPROVEMENT PROJECT - WIGHTMAN PETRIE INC (CDBG)
<br />Mr. Gilot stated that the Board is in receipt of a Proposal between the City of South Bend and
<br />Wightman Petrie, Inc., 713 South Scott, South Bend, Indiana, for the above referred to project. Mr.
<br />Gilot noted that the Proposal is in the amount of $10,250.00. Therefore, upon a motion made by Mr.
<br />Gilot, seconded by Mr. Littrell and carried, the Proposal was approved and executed.
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