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0359
<br />REGULAR MEETING OCTOBER 13.2003
<br />APPROVE CHANGE ORDER NO. 1 (FINAL) AND PROJECT COMPLETION AFFIDAVIT -
<br />WABASH STREET SANITARY SEWER EXTENSION - YOUNGS EXCAVATING - PROJECT
<br />NO. 103-047 (SEWAGE WORKS)
<br />Mr. Gilot advised that Mr. Toy Villa, Public Construction Manager, has submitted Change Order
<br />No. 1 (Final) on behalf of Youngs Excavating, Post Office Box 2766, South Bend, Indiana,
<br />indicating that the contract amount be increased by $3,285.80 for a new contract sum including this
<br />Change Order in the amount of $71,406.05. Additionally submitted was the Project Completion
<br />Affidavit indicating this new final cost. Upon a motion made by Mr. Gilot, seconded by Mr. Inks
<br />and carried, Change Order No. 1(Final) and the Project Completion Affidavit were approved subject
<br />to the filing of the appropriate three-year Maintenance Bond.
<br />APPROVE CHANGE ORDER NO. 1 (FINAL) AND PROJECT COMPLETION AFFIDAVIT -
<br />SADIE STREET IMPROVEMENTS - RIETH RILEY CONSTRUCTION - PROJECT NO 103-012
<br />(GENERAL FUND)
<br />Mr. Gilot advised that Mr. Toy Villa, Public Construction Manager has submitted Change Order No.
<br />1 (Final) on behalf of Rieth Riley Construction, 25200 State Road 23, South Bend, Indiana,
<br />indicating that the contract amount be decreased by $670.38 for a new contract sum including this
<br />Change Order in the amount of $17,329.63. Additionally submitted was the Project Completion
<br />Affidavit indicating this new final cost. Upon a motion made by Mr. Gilot, seconded by Mr. Inks
<br />and carried, Change Order No. 1(Final) and the Proj ect Completion Affidavit were approved subj ect
<br />to the filing of the appropriate three-year Maintenance Bond.
<br />APPROVAL OF ESCROW AGREEMENT/RESCIND PREVIOUS AGREEMENT - SOUTH
<br />BEND FIRE DEPARTMENT NEW HEADQUARTERS AND CENTRAL FIRE STATION
<br />(PROJECT NO. 103-20A AND SOUTH BEND POLICE DEPARTMENT NEW
<br />HEADQUARTERS AND TRAINING FACILITY (PROJECT NO 103-20B - ST JOSEPH
<br />CAPITAL BANK/CASTEEL CONSTRUCTION (BOND)
<br />Mr. Gilot stated that the Board is in receipt of an Escrow Agreement between the City of South
<br />Bend; St. Joseph Capital Bank, Mishawaka, Indiana; and Casteel Construction, 23186 Ireland Road,
<br />South Bend, Indiana, for the above referred to project. Mr. Gilot noted that this project is in excess
<br />of $100,000.00. In addition, Mr. Littrell stated the previous Escrow Agreement which the Board
<br />approved be rescinded. Therefore, upon a motion made by Gilot, seconded by Mr. Inks and carried,
<br />the Escrow Agreement was approved and executed, and the previous Escrow Agreement was
<br />rescinded.
<br />APPROVE STANDARD FOIUM OF AGREEMENT BETWEEN OWNER AND CONTRACTOR -
<br />PHASE III ROBERT BOSCH FACILITIES UPGRADE - THE ROBERT HENRY
<br />CORPORATION - PROJECT NO. 103-048 (BOSCH RETENTION FUND)
<br />Mr. Gilot advised that in accordance with the bid awarded on September 8, 2003, to The Robert
<br />Henry Corporation, 404 South Frances, South Bend, Indiana, in the amount of $825,325.00 for the
<br />above referred to project, a Contract in said amount was being submitted for Board approval. Upon
<br />a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the Contract was approved and the
<br />appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond as
<br />submitted were filed.
<br />APPROVAL OF PRICE PROTECTION SERVICE AGREEMENT - NIPSCO
<br />Mr. Gilot stated that the Board is in receipt of an Agreement between the City of South Bend and
<br />NISPSO, 1039 East Pennsylvania, South Bend, Indiana, for a fixed price option of NIPSCO service
<br />to City facilities. Mr. Gilot noted that the Agreement is in the amount of $0.599 per them, for a
<br />period of twelve (12) months. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Inks
<br />and carried, the Agreement was approved and executed.
<br />TABLE AGREEMENT - ELEVATOR MAINTENANCE SERVICE - CITY PARKING GARAGES
<br />- KONE, INC.
<br />Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the Agreement between the
<br />City of South Bend and Kone, Inc. was tabled.
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