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0202
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<br />1
<br />REGULAR MEETING
<br />JUNE 23, 2003
<br />recording costs. Therefore, Mr. Gilot made a motion that the recommendation be accepted and the
<br />bid be awarded as outlined above. Mr. Littrell seconded the motion which carried.
<br />APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS
<br />- TWO (2) MORE OR LESS, 33 CUBIC YARD SIDED LOADING REFUSE TRUCKS
<br />- FOUR (4) MORE OR LESS, 16,500 GVW DUMP TRUCKS WITH SNOW EQUIPMENT
<br />- TWO (2) MORE OR LESS, 2003 SINGLE AXLE DUMP TRUCKS WITH SNOW EQUIPMENT
<br />- TWO (2) MORE OR LESS, 2003 SINGLE AXLE DUMP TRUCKS
<br />- ONE (1) MORE OR LESS, 2003 FOUR WHEEL DRIVE TRACTOR WITH REAR MOUNTED
<br />BLOWER
<br />In a memorandum to the Board, Mr. Matthew Chlebowski, Director, Central Services, requested
<br />permission to advertise for the receipt of bids for the above referred to vehicles. Therefore, upon
<br />a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the request to advertise for the
<br />receipt of bids was approved.
<br />APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS/TITLE SHEET -
<br />OLIVER BOILER HOUSE WINDOW REPLACEMENT - PROJECT NO. 103-027C
<br />In a memorandum to the Board, Mr. Carl Littrell, City Engineer, requested permission to advertise
<br />for the receipt of bids for the above referred to project. In addition, the Title Sheet for this project
<br />was presented for approval. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Littrell
<br />and carried, the request to advertise for the receipt of bids and the Title Sheet were approved.
<br />APPROVE CHANGE ORDER - PALAIS ROYALE RESTORATION - CASTEEL
<br />CONSTRUCTION - PROJECT NO. 101-051
<br />Mr. Gilot advised that Mr. Toy Villa, Public Construction Manager, has submitted Change Order
<br />No. 6 on behalf of Casteel Construction, 23186 West Ireland Road, South Bend, Indiana, indicating
<br />that the Contract amount be increased $76,283.00 for a new Contract sum including this Change
<br />Order in the amount of $6,323,852.00. Upon a motion made by Mr. Gilot, seconded by Mr. Littrell
<br />and carried, the Change Order was approved.
<br />APPROVE CHANGE ORDER NO. 1 (FINAL) AND PROJECT COMPLETION AFFIDAVIT -
<br />TECH DATA FACILITY - EXTERIOR IMPROVEMENTS - IRRIGATION - DIVISION B - H.S.
<br />ALTMAN, INC. - PROJECT NO. 103-023
<br />Mr. Gilot advised that Mr. Toy Villa, Public Construction Manager, has submitted the Final Change
<br />Order on behalf of H.S. Altman, Inc., 3885 South Main Street, South Bend, Indiana, with no
<br />monetary change for a new contract sum including this Change Order in the amount of $14,207.00.
<br />Additionally submitted was the Project Completion Affidavit indicating this new final cost. Upon
<br />a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the Final Change Order and the
<br />Project Completion Affidavit were approved subject to the filing of the appropriate three-year
<br />Maintenance Bond.
<br />APPROVE FINAL CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT -
<br />SHERIDAN STREET IMPROVEMENTS - NORTHERN CONSTRUCTION SERVICES
<br />CORPORATION - PROJECT NO. 102-023
<br />Mr. Gilot advised that Mr. Toy Villa, Public Construction Manager, has submitted the Final Change
<br />Order indicating that the contract amount be decreased by $7,613.50 for a new contract sum
<br />including this Change Order in the amount of $133,294.50. Additionally submitted was the Project
<br />Completion Affidavit indicating this new final cost. Upon a motion made by Mr. Gilot, seconded
<br />by Mr. Littrell and carried, the Final Change Order and the Project Completion Affidavit were
<br />approved subject to the filing of the appropriate three-year Maintenance Bond.
<br />APPROVE FINAL CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT - 2003
<br />CONCRETE REPAIRS - WALSH & KELLY, INC. - PROJECT NO 103-021
<br />Mr. Gilot advised that Mr. Toy Villa, Public Construction Manager, has submitted the Final Change
<br />Order indicating that the contract amount be increased by $2,493.94 for a new contract sum
<br />including this Change Order in the amount of $200,601.94. Additionally submitted was the Project
<br />Completion Affidavit indicating this new final cost. Upon a motion made by Mr. Gilot, seconded
<br />by Mr. Littrell and carried, the Final Change Order and the Project Completion Affidavit were
<br />approved subject to the filing of the appropriate three-year Maintenance Bond.
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