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REGULAR MEETING .TUNE 14, 2016 202
<br />AWARD BID — FIVE THOUSAND 5 000 MORE OR LESS UNIVERSAL/NESTABLE
<br />REFUSE CONTAINERS (SPEC X) (SUBJECT 'r0 SOLID WASTE CAPITAI LEASE
<br />FUNDING)
<br />Mr. Matt Chlebowski, Central Services, advised the Board that on May 24, 2016, bids were
<br />received and opened for the above referenced containers. After reviewing those bids, Mr,
<br />Chlebowski recommended that the Board award the contract to the lowest responsive and
<br />responsible bidder Pyramid Equipment, Inc., 211 South Prairie, Rolling Prairie, Indiana 46371,
<br />in unit prices not to exceed $150,000.00. Therefore, Mr. Reins made a motion that the
<br />recommendation be accepted and the bid be awarded as outlined above. Ms. Maradik seconded
<br />the motion, which carried.
<br />AWARD QUOTATION — LINE STOPS FOR OLIVE/SAMPLE VALVE REPLACEMENT —
<br />(WATER WORKS OPERATING
<br />Mr. Ed Herman, Water Works, advised the Board that on May 24, 2016, quotations were
<br />received and opened for the above referenced project. After reviewing those quotations, Mr.
<br />Herman recommended that the Board award the contract to the lowest responsive and
<br />responsible bidder, Culy Contracting, Inc., 5 Industrial Park Drive, P. 0. Box 29, Winchester,
<br />Indiana 47394, in unit prices, not to exceed the amount of $55,325.00. Therefore, Ms. Maradik
<br />made a motion that the recommendation be accepted and the quotation be awarded as outlined
<br />above. Mr. Relos seconded the motion, which carried..
<br />REJECT PROPOSALS AND APPROVE REQUEST TO ADVERTISE FOR BIDS -
<br />FREMONT PARK SPLASH PAD (PARK BOND)
<br />In a memo to the Board, Attorney Michael Schmidt informed the Board that the proposals for
<br />this project need to be rejected after determining the project constitutes a "public works projeef'
<br />as it is an "improvement paid for out of a public fund or special assessment" to public property.
<br />He explained it was originally treated as a Request for Proposals. Mr. Schmidt requested the
<br />Board approve a request to advertise for bids and the project will be awarded based on lowest
<br />responsive and responsible bidder, rather than highest scoring proposal. Therefore, Ms. Maradik
<br />made a motion that the recommendation be accepted and the proposals be rejected and the
<br />project be advertised for bids as outlined above. Mr. Relos seconded the motion, which carried.
<br />_ APPROVE CHANGE ORDER NO. 1 — SOUTH BEND ONE-WAY TO TWO-WAY
<br />CONVERSION DIVISION A— PROJECT NO. 116-001 SSDATIF
<br />Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 1 on behalf
<br />of Rieth-Riley Construction Co., Inc., 25200 State Road 23, South Bend, Indiana 46614, for a
<br />change in pavement materials with no change in. the Contract amount of $3,398,021.37. Upon a
<br />motion made by Ms. Maradik, seconded by Mr. Relos and carried, the Change Order was
<br />approved.
<br />APPROVE CHANGE ORDER NO. 1 — SOUTH BEND ONE-WAY TO TWO-WAY
<br />CONVERSION DIVISION B— PROJECT NO. 116-001 2015 TIF BOND
<br />Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. I on behalf
<br />of Rieth-Riley Construction Co., Inc., 25200 State Road 23, South Bend, Indiana 46614, for a
<br />change in pavement materials with no change in the Contract amount of S 16,321,642.00. Upon a
<br />motion made by Ms. Maradik, seconded by Mr. Relos and carried, the Change Order was
<br />approved.
<br />APPROVE CHANGE ORDER NO. 3 — WASTEWATER TREATMENT PLANT
<br />SECONDARY TREATMENT IMPROVEMENTS — PROJECT NO. 114-053
<br />BOND) 2012 SEWER
<br />Mr. Gilot advised that Mr. Jacob Klosinski, Utilities, has submitted Change Order No. 3 on
<br />behalf of Thieneman Construction, Inc., 17241 Foundation Parkway, Suite 100, Westfield,
<br />Indiana 46074, indicating the Contract amount be increased by $91,038.50 for a new Contract
<br />sum, including this Change Order, in the amount of $11,986,221.75. Upon a motion made by
<br />Mr. Reins, seconded by Ms. Maradik and carried, the Change Order was approved.
<br />APPROVE PROJECT COMPLETION AFFIDAVIT — 2015 UTILITY CUT REPAIRS -
<br />PROJECT NO 11547-5 (SEWERS OPERATIONS AND MAINTENANCE)
<br />Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted the Project Completion
<br />Affidavit on behalf of Walsh & Kelly, Inc., 24358 State Road 23, South Bend, Indiana 46614,
<br />
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