2008 Annual Report - Utilities Committee

Home Browse Search

2008 Utilities Committee Annual Report February 25, 2009 Page 2 3. Online bill payments is increasing 4. More automated meter read devices were installed 5. Wastewater permit compliance is good 6. A CSO LTCP was negotiated with the Environmental Protection Agency 7. Progress is being made on the CSONet and Phase 1 separation Recommendations for 2009: 1. Seeking More Detailed Financial Information on Enterprise Funds: In light of the implementation of HEA 1001, the City's General Fund will be challenged more than ever. On February 19, 2009, the South Bend Common Council reviewed detailed financial information from the City Controller which focused on three (3) categories: • Historical Information 12/31/08 • Revenue Report 12/31/08 • Expenditure Report 12/31/08 In light of the Council's goal of increased "communication and transparency", I believe that historical data, revenue reports, and expenditure reports should also be given on each of the enterprise funds for review and discussion. We should also consider whether there are any services being performed where General Funds are used which could be legitimately and legally shifted or shared with any of the Enterprise operations, thereby freeing up General Fund dollars. 2. Seeking Detailed Information on Sewage Rates: Ordinance No. 9639-OS was passed in 2005 which established rates and charges for calendar year 2006, 2007, 2008, and 2009. Detailed information on any short and long-term proposals should be shared with the Council that the Council and the Utilities Committee has the opportunity to review and discuss all relevant documentation. As noted in that ordinance and as codified in South Bend Municipal Code § 17-25, discussion between the City Administration and the Common Council is to "commence by June 2009". In light of this being a negotiation year with representatives of the South Bend Fire Department and the South Bend Police Department, and the time commitment needed for that, scheduling will be critical to assure that the Council has adequate time to carry out their due diligence requirements in determining fair and equitable rates. 3. Review of Special Rate Contracts: South Bend Municipal Code § 17-29 addresses special rate contracts and requires the adoption of a Common Council Resolution in order to become effective. Relevant date is to be reviewed by the Utility Committee no later than August 30'h of each year. In addition to a cover letter