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REGULAR MEETING FEBRUARY 23, 2016 62
<br />AWARD BID — ONE OR MORE 2016 OR NEWER SELF-PROPELLED
<br />WINDROW/COMPOST TURNER (ORGANIC RESOLJRCES CAPITAL)
<br />Mr. Matthew Chlebowski, Central Services, advised the Board that on February 9, 2016; bids
<br />were received and opened for the above referenced equipment. After reviewing those bids, Mr.
<br />Chlebowski recommended that the Board award the contract to the lowest responsive and
<br />responsible bidder, Ecoverse Industries, 1265 Lear Industrial. Parkway, Avon, Ohio 44011, in the
<br />amount of $343,994.00. Therefore, Mr. Relos made a motion that the recommendation be
<br />accepted and the bid be awarded as outlined above. Ms. Maradik seconded the motion, which
<br />tamed.
<br />TABLE BID AWARD — 2016 YARD LAMPPOST PROGRAM — PROJECT NO. 116-003
<br />(LOSS RECOVERY)
<br />Ms. Hanako Parkhill, Engineering, advised the Board that on February 18, 2016, bids were
<br />received and opened for the above referenced project. After reviewing those bids, Ms. Parkhill
<br />recommended that the Board award the contract to the lowest responsive and responsible bidder
<br />Martell Electric, LLC, 4601 Cleveland Road, South Bend, Indiana 46628, in unit prices bid, not
<br />to exceed $102,250.00. Attorney Schmidt noted there were two (2) issues with the bid
<br />specifications, one of which was in regards to a bid bond. He requested this award be tabled until
<br />the resolution of the issues. Therefore, Mr. Gilot made a motion that the recommendation for bid
<br />award be tabled. Mr. Relos seconded the motion, which carried.
<br />TABLE BID AWARD — COLFAX AVENUE AND HILL STREET IMPROVEMENTS
<br />DIVISION A — PROJECT NO. 114-018 (REDA TM
<br />Ms. Martin, Clerk of the Board, stated she was asked to table this item at this time. Therefore,
<br />Ms. Maradik made a motion that the award of the bid be tabled. Mr. Relos seconded the motion,
<br />which carried.
<br />APPROVE CHANGE ORDER NO. 3 (FINAL) AND PROJECT COMPTETION AFFIDAVIT
<br />— EAST GATE LIFT STATION REPLACEMENT — PROJECT NO 114 054
<br />(ENVIRONMENTALSERVICES WASTEWATER CAPITAL)
<br />Mr. Griot advised that Mr, Jacob Klosinski, Environmental Services, has submitted Change
<br />Order No. 3 (Final) on behalf of Selge Construction Co., Inc., 2833 South 11"' Street, Niles,
<br />Michigan 49120 indicating the contract amount be increased by $1,913.31 for a new contract
<br />sum, including this Change Order, of $576,425.01. Additionally submitted was the Project
<br />Completion Affidavit indicating this new final cost of $576,425.01. Upon a motion made by Mr.
<br />Relos, seconded by Ms. Maradik and carded, Change Order No. 3 (Final) and the Project
<br />Completion Affidavit were approved.
<br />APPROVE CHANGE ORDER NO. 2 (FINAL) AND PROJECT COMPLETION AFFIDAVIT
<br />— RIVERSIDE/ANGELA RETENTION LANDSCAPE MAINTENANCE PROJECT NO
<br />113-036 (SEWERS)
<br />Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 2 (Final) on
<br />behalf of Landmark/Solliday, 10882 McKinley Highway, Osceola, Indiana 46561 indicating the
<br />contract amount be decreased by $768.00 for a new contract sum, including this Change Order,
<br />of $30,440.00. Additionally submitted was the Project Completion Affidavit indicating this new
<br />final cost of $30,440.00. Upon a motion made by Mr. Relos, seconded by Ms. Maradik and
<br />carried, Change Order No. 2 (Final) and the Project Completion Affidavit were approved.
<br />APPROVE PROJECT COMPLETION AFFIDAVIT — 2015 STREET & SEWER MATERIALS
<br />— PROJECT NO 115-041 (FUNDING: LRSA, MOTOR VEHICLE IIIGHWAY SEWAGE
<br />OPERATION & MAINTENANCE SEWER INSURANCE & WATER WORKS
<br />OPERATIONS)
<br />Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted the Project Completion
<br />Affidavit on behalf of Bit -Mat Products of Indiana, Inc., P. O. Box 428, Ashley, Indiana, 46705,
<br />for the above referenced project, indicating a final cost of $53,102.54 for Items At 7-A23. Upon
<br />a motion made by Mr. Relos, seconded by Ms. Maradik and carried, the Project Completion
<br />Affidavit was approved.
<br />APPROVE PROJECT COMPLETION AFFIDAVIT — 2015 STREET & SEWER MATERIALS
<br />— PROJECT NO 115-041) (FUNDING: LRSA, MOTOR VEHICLE HIGHWAY. SEWAGE
<br />OPERATION & MAINTENANCE SEWER INSURANCE & WATER WORKS
<br />OPERATIONS)
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