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REGULAR MEETING JANUARY 27, 2015 14
<br />APPROVE MINUTES OF PREVIOUS MEETING
<br />Upon a motion made by Mr. Relos, seconded by Mr. Henthorn and carried, the Minutes of the
<br />Agenda Review Session of January 8, 2015, Regular Meeting of January 13, 2015, and Claims
<br />Meetings of the Board held on January 6, 2015 and January 20, 2015, were approved.
<br />AWARD BID — EQUIPMENT PURCHASE FOR NORRES NORTH AMERICA INC. -
<br />PROJECT NO 114 -080 (RIVER WEST DEVELOPMENT AREA TIF
<br />Mr. Michael Carey, Engineering, advised the Board that on January 13, 2015, bids were received
<br />and opened for the above referenced equipment. After reviewing those bids, Mr. Carey
<br />recommended that the Board award the contract to the lowest responsive and responsible bidder
<br />for Item No. 5, one (1) Walk Behind Floor Scrubber, to System Clean, Inc., 50602 North
<br />Michigan Street, South Bend, Indiana 46637, in the amount of $10,556.00 and for Item No. 4,
<br />Racking System and Logistical Warehouse Solution, to Balint /Ryder Handling Equipment, 202
<br />East Woodside Street, South Bend, Indiana 46614, in the amount of $90,945.00. Mr. Gilot noted
<br />that System Clean did not return their acknowledgement of Addendum with their bid, but the
<br />review staff determined the Addendum was not material to the specifications for Item No. 5, and
<br />therefore, the Board would waive the irregularity. Ms. Martin, Clerk of the Board, stated she
<br />received a confirmation email forwarded from Mr. Carey, originally from Mr. Jens Schluter,
<br />President of Norres North America, Inc., confirming their approval of the awards as outlined
<br />above and committing to sign and return a letter stating that upon his return from a business trip.
<br />Therefore, Mr. Relos made a motion that the recommendation be accepted and the bids be
<br />awarded as outlined above. Mr. Henthorn seconded the motion, which carried.
<br />APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS — THREE 3
<br />MORE OR LESS 2015 OR NEWER SINGLE AXLE MULTI -USE DUMP TRUCKS (STREET
<br />DEPARTMENT CAPITAL LEASE PRINCIPAL & INTEREST AND SEWER DEPARTMENT
<br />CAPITAL_
<br />In a memorandum to the Board, Jeffrey Hudak, Central Services, requested permission to
<br />advertise for the receipt of bids for the above referenced project. Therefore, upon a motion made
<br />by Mr. Relos, seconded by Mr. Henthorn and carried, the above request was approved.
<br />APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS — TWO (2),
<br />MORE OR LESS, 2015 OR NEWER, TANDEM AXLE MULTI -USE DUMP TRUCKS
<br />(STREET DEPARTMENT CAPITAL LEASE PRINCIPAL & INTEREST)
<br />In a memorandum to the Board, Mr. Jeffrey Hudak, Central Services, requested permission to
<br />advertise for the receipt of bids for the above referenced project. Therefore, upon a motion made
<br />by Mr. Relos, seconded by Mr. Henthorn and carried, the above request was approved.
<br />APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS — ONE (1) OR
<br />MORE, 2015 OR NEWER, TANDEM AXLE DUMP TRUCK (SEWER DEPARTMENT
<br />CAPITAL BUDGET)
<br />In a memorandum to the Board, Mr. Jeffrey Hudak, Central Services, requested permission to
<br />advertise for the receipt of bids for the above referenced project. Therefore, upon a motion made
<br />by Mr. Relos, seconded by Mr. Henthorn and carried, the above request was approved.
<br />APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS — FOUR (4)
<br />MORE OR LESS, 2015 OR NEWER, 3 /4 TON EXTENDED CAB FOUR WHEEL DRIVE PICK
<br />UP TRUCKS SEWER DEPARTMENT CAPITAL BUDGET, STREET DEPARTMENT
<br />CAPITAL LEASE PRINCIPAL & INTEREST; SOLID WASTE CAPITAL LEASE
<br />PRINCIPAL & INTEREST)
<br />In a memorandum to the Board, Mr. Jeffrey Hudak, Central Services, requested permission to
<br />advertise for the receipt of bids for the above referenced project. Therefore, upon a motion made
<br />by Mr. Relos, seconded by Mr. Henthorn and carried, the above request was approved.
<br />APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS — FOUR (4),
<br />MORE OR LESS, 2015 OR NEWER 3 /4 TON FOUR WHEEL DRIVE PICK UP TRUCKS —
<br />(SOLID WASTE CAPITAL LEASE PRINCIPAL & INTEREST, WORKS CA_ PITAL•
<br />SEWER DEPARTMENT CAPITAL BUDGET
<br />In a memorandum to the Board, Mr. Jeffrey Hudak, Central Services, requested permission to
<br />advertise for the receipt of bids for the above referenced project. Therefore, upon a motion made
<br />by Mr. Relos, seconded by Mr. Henthorn and carried, the above request was approved.
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