04142026 BPW Meeting Minutes - Final

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AGENDA REVIEW SESSION APRIL 9, 2026 53 The Agenda Review Session of the Board of Public Works was convened at 10:31 a.m. on April 9, 2026, by Board President Elizabeth A. Maradik, Vice President Joseph Molnar (not present), and Board Members Murray Miller (virtual), Breana Micou, Abigail Magas and Board Attorney Michael Schmidt (virtual) present. The Board of Public Works Clerk, Hillary R. Horvath, presented the Board with a proposed agenda of items presented by the public and by City Staff. ACTION ITEM APPROVAL OF AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA Leslie Biek, Assistant City Engineer, stated the first contract covers Appendix Phase Two, from Lathrop to Bordy, focused on the right-of-way phase. Most of the land needed will be temporary for driveway construction, with some permanent right-of-way required near the Lathrop intersection to improve corner areas. Under an agreement with INDOT, up to 80% of the costs for this phase will be reimbursed with federal funds. Ms. Biek then stated second LPA contract involves consulting services for the design phase of a traffic central management system, focused on modernizing traffic signals. Like the first project, it qualifies for up to 80% federal reimbursement through INDOT. The necessary consultant agreements have already been approved, and the contract enables access to that reimbursement. Type Business Description Amount/ Funding Motion/ Second INDOT/LPA Contract Indiana Department of Transportatio n Contract for the Bendix Phase II Right of Way Phase, INDOT will Reimburse 80% of the Cost, Project No. 121- 047 NA Magas/ Micou INDOT/LPA Contract Indiana Department of Transportatio n Contract to Perform Consulting Work on the Traffic Central Management System, INDOT will Reimburse 80% of the Cost, Project No. 125-051 NA Magas/ Micou Board members discussed the following item(s) from the agenda. RESOLUTIONS City Attorney Jenna Throw introduced Item 11. A. Resolution 14-2026 Agreement between the City of South Bend and Rides2U and stated this resolution relates to the Commuter Trust program, which connects residents with transportation providers (such as Uber, Lyft, and others). A new potential partner, Rides2U, is being considered. Attorney Throw noted that one of the company’s associates, Chad Mastagh, is also a city employee (a firefighter), additional legal steps are required. These include public disclosure and approval in a public meeting. She explains that his city role is unrelated to the contract, he has disclosed his financial interest, and the agreement meets legal requirements, and stated the team is present to answer questions. CHANGE ORDERS Board Member Murray Miller asked if item 7. A. Beacon Health Parking Lot change order for the Beacon Health parking lot project, specifically about unforeseen foundation-like elements discovered during construction. Engineer Zach Hurst clarified that the issue was not related to the South Bend Medical Foundation demolition. Instead, the discovery involved an unexpected, buried utility structure in the former parking lot area, which required removal and led to the change order.