Opening of Proposals - SRTS Kennedy School Proj No 123-017 - SJCA Inc.

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8PROJECT MANAGER PROJECT TEAM PROJECT APPROACH PROJECT EXPERIENCE PROJECT APPROACH SJCA INC | CITY OF SOUTH BEND RFP | CONSTRUCTION INSPECTION | KENNEDY ACADEMY COMMUNICATION Communication protocols will be established in the preconstruction conference, per INDOT standard specifications. Daily reports and pay items will be submitted through INDOT- provided record-keeping software. Bi-weekly progress meetings will be held with the LPA, INDOT, and the prime contractor to keep all parties informed and allow for discussion of any concerns. If an issue arises that requires communication with the Area Engineer, an email will be sent (copying the City Engineer). Written and photographic records will be maintained throughout the project and made available as needed, including at project closeout. Pre-Construction Review We will conduct a thorough review of project plans and specifications, ensuring all necessary permits and traffic control plans are in place and coordinated with local authorities (e.g., law enforcement, fire protection, EMS, and school transportation). Coordination with affected utility companies will also be confirmed. Site Preparation Inspection Traffic control installations will be verified, including signage indicating the approximate date work will begin. All traffic control signs and barricades will be installed per specifications. MAINTENANCE OF TRAFFIC & PUBLIC INVOLVEMENT Maintaining access to local traffic is a priority, and accessibility to properties is critical for surrounding owners. SJCA personnel are experienced with this type of issue and will ensure all parties are heard and their concerns are balanced. Key SJCA personnel will attend public meetings as requested. We welcome the City Engineer’s involvement at every stage of this project, though we recognize that this will be one of many projects on the engineer's agenda. We will provide regular progress reports and be readily available to address any questions. When necessary, we will notify the City Engineer of issues requiring input via phone or email, based on the engineer's preference. Quality Assurance and Material Verification All materials will be monitored, tested, and certified (or otherwise ensured to meet) the appropriate INDOT and local standards at required frequencies as specified in contract documents. Testing will be performed at a frequency equal to or greater than that required by FHWA, INDOT, and local standards. Any deviations or rework will be documented. We will observe and document each project component using INDOT’s most recent software, along with any additional documentation required by the City of South Bend. Only qualified personnel will oversee each project phase. Any SJCA or subconsultant personnel who are not fully qualified for a particular task will work under the supervision of fully qualified staff at no additional expense to the city. CLOSEOUT To facilitate a seamless closeout process, the contractor and inspection team will agree on production and material quantities daily throughout construction. Once the contract is physically complete, the SJCA Project Engineer, Manager, and Supervisor (PEMS) will provide the prime contractor with a detailed punch list of any corrective actions required, if necessary, and verify completion to the PEMS’s satisfaction before requesting a pre-final inspection by INDOT and local authorities. After the pre-final inspection, the PEMS will conduct a final inspection, ensuring that all punch list items noted by FHWA, INDOT, and the City Engineer have been resolved. Our team will work closely with INDOT on final records and material certification to bring the project to full closure.Placement of stop bars and crosswalks required. New sidewalks to be placed where needed Continuation of sidewalks where needed