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CITY OF SOUTH BEND <br />PROJECT ENGINEER <br />Steve Menis <br />Schedule and facilitate <br />meetings for all stakeholders, <br />including progress meetings. <br />Clearly communicate through <br />meeting minutes/summaries <br />and time-critical action items. <br />Return phone calls and <br />emails the same business <br />day or within 24 hours. <br />Establish and confirm <br />expectations and goals early <br />in the planning/design process. <br />COMMUNICATION PLAN <br />7City of South Bend » Safe Routes to School » Construction Inspection <br />Existing electric pole at the southeast corner of <br />Bertand and Fremont <br />FIELD ADJUSTMENTS WITHIN <br />RIGHT-OF-WAY CONSTRAINTS <br />Challenge <br />The plans detail the proposed construction at multiple intersections <br />along Goodland Avenue, Fremont Street, Bertrand Street, Longley <br />Avenue, and N. Johnson Street. Based on existing locations of fire <br />hydrants, power poles, storm drains, trees, etc., further details for <br />the relocation or protection of facilities may be required. Minor field <br />adjustments to sidewalk/ramps is often required to avoid unnecessarily <br />removing trees that are in conflict. <br />Solution <br />Our team is experienced in the inspection of new sidewalk and <br />trail systems, particularly in urban areas, that retrofit existing or are <br />built adjacent to constrained elevations or permanent features. We <br />understand that field changes are inevitable. We will work closely with <br />the contractor, and our design group, to verify that any needed changes <br />meet the intent of the plans, meet ADA regulations, and are evaluated <br />with full consideration of any added costs.INDOT LAPORTE DISTRICT <br />Steve Hauersperger <br />COMMUNICATION WITH <br />STAKEHOLDERS <br />Challenge <br />Construction of the SRTS project will affect Kennedy Academy <br />and numerous adjacent property owners. School officials, <br />parents, and adjacent property owners are concerned about <br />issues such as immediate access, how they will reach their home <br />or business, etc. Communicating logistical details daily and to all <br />parties can quickly become a complex effort. <br />Solution <br />DLZ knows that the City is our most important stakeholder and <br />we will coordinate with other stakeholders based on a plan that <br />is approved by the City. But our overall goal is to be your least <br />concern and work directly with the contractor and stakeholders <br />to communicate the important messages seamlessly. Steve will <br />leverage his strong communication and organizational skills to <br />work with the contractor and develop a database of affected <br />owners and communicate as required via emails, door-to-door <br />notifications and/or small group meetings.