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The data required for entry into HMIS includes the following data elements: Name, Social <br /> Security Number, Date of Birth, Ethnicity, Race, Gender, Veteran Status, Disabling <br /> Condition, Residence Prior to Program Entry, Zip Code, Length of Stay at Previous <br /> Residence and Homeless Cause.The subrecipient agrees to collect any other data elements <br /> as required by HUD as it updates its HMIS data standards, from time to time. The <br /> subrecipient is required to update a client's status annually. These updates should be <br /> completed at intake and discharge and at client's annual recertification. <br /> Subrecipients that utilize Essential Service funds for Case Management activities are <br /> required to enter all relevant client level data including case notes into HMIS or DV <br /> ClientTrack(if the subrecipient is a victim services provider)on a consistent basis. <br /> Victim services providers are not allowed to enter data into the HMIS but must enter data <br /> into a comparable database as described below. <br /> Victim service providers must enter client-level data on ESG beneficiaries/clients into a <br /> comparable database,which collects all of the HMIS universal data elements listed in this <br /> paragraph and generates unduplicated aggregate reports. Victim service providers are <br /> encouraged to use DV ClientTrack database. The data required for entry into DV <br /> ClientTrack database or the victim service provider's comparable database must include <br /> the following data elements: Name,Social Security Number, Date of Birth, Ethnicity, Race, <br /> Gender,Veteran Status, Disabling Condition, Residence Prior to Program Entry, Zip Code, <br /> Length of Stay at Previous Residence and Homeless Cause. <br /> To sign up for DV ClientTrack, please contact DV helpdesk at DVhelpdesk@ihcda.in.gov. <br /> Victim service providers within the Balance of State Continuum of Care can choose to opt <br /> into DV ClientTrack. Access to the data entered into the system will be restricted to the <br /> organization that entered it and therefore,the system will be compliant with the Violence <br /> Against Women's Act(VAWA).The system will collect client-level data over time including, <br /> but not limited to all of HMIS's universal data elements, and generate unduplicated <br /> aggregate reports based on the data. Information entered into this comparable database <br /> will not be entered directly into or provided to an HMIS. <br /> All subrecipients will be required to meet the following minimum standards for HMIS/ESG <br /> data collection and reporting; <br /> Subrecipients must execute an HMIS Agency Participation Agreement and ensure <br /> that all of its HMIS staff attend Security and New User training, if they have not <br /> already attended this training. <br /> City of South Bend - ESG Policies and Procedures Manual 41 <br />