08-24-93 Personnel & Finance - Laserfiche WebLink

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Vtrsontttl attt ?inatut tlLOmmtttcu The August 24, 1993 meeting of the Personnel and Finance Committee was called to order at 3:20 p.m. in the Council Informal Meeting Room by its Vice Chairperson, Councilmember Sean Coleman. Persons in attendance included: Councilmembers: Washington,Ladewski,Luecke,Kelly, Coleman, and Zakrewski; Jeff Rinard, Kevin Horton, Rita Miller, Denise Sullivan, Tom Scarbeck, Irene Gammon, Ed Talley, Gatha Vaughn, Maureen Dabrowiak, and Kathleen Cekanski-Farrand. Mayor's Budget: 1993: $270.482 1994: $261.151 Denise Sullivan then reviewed the proposed budget for the Mayor's office. Mr. Horton noted that the most significant change that it reflects the 1/3 cost for the Secretary V position which is currently budgeted in the Controller's Budget and will be divided by 1/3 being in the Mayor's budget, Legal Department, and Controller's budget respectively. It was also noted that the$946 line item for security in the office and home is proposed to be moved from the Controller's budget to the Mayor's budget. City Controller's Budget: 1993: $1.616.189 1994: $1,561,012 Mr. Horton noted that the overall emphasis the the department is "Guide Operations.Don't Perform Them." He then reviewed the changes resulting from a centralized approach to a decentralized approach, which include among other things personnel shifts, extended communications and training and new tactical committees. He noted that this has resulted 19.5 persons reporting to the Controller instead of 28. He then reviewed the Organizational Chart for the department. Jeff Rinard then reviewed the Accounts Payable system and gave credit to Rita Miller and her staff in during Accounts Payable around from a 60-90-120-day pay to a 30-60 day pay system. He noted that there has been significant improvement on addressing "invoice aging" and that as of today are 96% current. In response to a question raised by President Luecke, it was noted that there is a check and balance system in place of reviewing original invoices against signed claim forms with an in-house audit of the claim being done by Rita Miller before checks are authorized. Mr. Horton noted that now that claims are current that the City is able to capture discounts. It was noted that Licensing revenues reflect 152.86% through July compared to last year, with better notification and involvement of the Legal Department credited for the increase. The Investment sheet showed that the average interest rate is 3.10%. The Interfund Loan sheet was reviewed, as well as the Lease Purchase Summary Sheet with the last document reflecting the savings of refinancing the IBM AS400 from 7% to 5%. It was noted that since there were no tax anticipation warrants,that interest will be lower. Councilmember Kelly noted that he was impressed with the efficiencies and that there is a "great crew" working for the department. Mr. Horton requested Mr. Rinard to have speaker telephones included in the equipment line item in light of the concern raised by the Council Attorney that key department heads do not currently have that equipment and that it would enhance efficiency.