09-08-04 Personnel & Finance - Laserfiche WebLink

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' P C imnittEE c.RE/xo't of t/iE _ !_L! L!1 • ILL_ • • - _r • LL• • _,L. Council Member Dieter had questions about services to the various fire stations including emails and internet access, which the Administration stated would be detailed in the upcoming meeting to the Council. Mr. Allen stated that there are 16,000 emails daily and that they filter out 3-4,000 emails daily. They deal with 180 viruses per day. Human Resources: Human Resources Director Janice Hall noted that she had been in this position for approximately one(1)year. She provided a 3-page handout entitled "City of South Bend Human Resource Department 2004-2005". She then provided a summary of the city employee workforce. Some of this data included the fact that 77% of the city's workforce is male and 23% is female; 987 males to 298 females, along with ethnic breakdowns. There are 1,285 full-time employees,and 1,380 part-time employees. Council President asked her to put this city employee workforce data in writing for the Council. She also asked for a breakdown of the key leadership positions to be broken down in each department by male/female, ethnic backgrounds. Ms. Hall stated that compensation,job analysis and job descriptions are all ongoing projects for FLSA standards. Ms. Hall stated that are looking to centralize the hiring process, since it is now decentralized. Postings are on the internet and there is a high volume of applications. Ms. Hall then highlighted the training and development programs she plans for 2005, updating the personnel policies and procedures and facilitation(see handout). Human Rights Commission(General Fund# 101-1008) $285,169 3.2% increase Human Rights Commission (Fund#258-1008)Equal Employment Opportunity $104,300 Human Rights Commission(Fund#258-1009)Dept. of Housing&Urban Development $113,000 Human Rights Director Lonnie Douglas noted that he has worked a total of 19 years with the city, from 1980 to 1986 and then the last 13 years. They currently have seventy-three (73) case under investigation. They focus on claims in employment, education, housing and public accommodation. All intakes are confidential. They hope to close a case within six(6) weeks to three (3) months. They review whether their is a "finding of merit" to a claim and there is a ten(10)period to appeal. The Human Rights Commission is composed of nine(9)members who make the decision. Ray Thomas is the Chairperson of the Commission, and was here earlier but had to leave. If cause is found then they go into their conciliation mode, with approximately 50%of the cases being settled at this stage. Personnel and Finance Committee Meeting of September 8, 2004 Page 4