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nn <br /> committez Atiort of tfz <br /> Her operations include accounts payable, payroll and business licensing. In October a new <br /> module for business licensing will be developed. <br /> Information Technologies: <br /> Information Technologies Director Bob Allen stated that he has worked for the city for <br /> 17 1/2 years. He has six (6) staff members who are cross-trained. They oversee networking, <br /> voice mails, AS400, web development,and telephone service among sixteen(16)buildings and <br /> fourteen (14) file servers. One of the projects they are working on includes business licensing <br /> and"Click to Gov". <br /> Council Member Dieter inquired about tracking forms to which Mr. Allen stated that <br /> you would be able to submit documents. Document imagining will help in the standardization of <br /> forms. <br /> Mr. 011ett stated that document imaging will provide the city with a 4th form of <br /> maintaining documents. <br /> Council President White inquired about web design, noting that both the Park <br /> Department and the Morris use outside vendors. She asked how many city operations use <br /> outside vendors for web design and maintenance. <br /> Mr. Allen stated that alot will change in the months ahead because of document <br /> management and each department will be able to manage. Their goal is to have a consistent <br /> look and consistent navigation. <br /> Council President White stated that she believes they need to look at additional staff and <br /> more depth in order to properly prepare for the demands and challenges of the 21st century. She <br /> further suggested that there needs to me more on-site assistance and that the entire system needs <br /> to be more user-friendly. <br /> Mayor Luecke stated that he hopes that expertise would be developed within each <br /> department in this area. <br /> Council President White stated that IU tried that concept and it resulted in a lack of <br /> consistency. <br /> Discussion then took place on GIS capabilities. In response to a question from Dr. <br /> Varner, Bob Allen stated that they are on their own. Mayor Luecke stated that they utilize <br /> MACOG information and then build their own layers. <br /> Personnel and Finance Committee Meeting of September 8, 2004 Page 3 <br />