08-23-05 Personnel & Finance - Laserfiche WebLink

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City Controller M. Catherine Fanello noted that the proposed budget is identical to 2005's. City Clerk's Office (General Fund#101-0201) 2006 Expenditures $316,300 2006 Increase $ 13,327 4.4% City Clerk John Voorde made the presentation. He noted that by moving around monies his office was able to generally stay within the guidelines which were suggested. He has reduced professional services from $6,000 to $415. Travel and promotion has been increased since South Bend will be hosting the Indiana City Clerks/Clerk-Treasurers Conference next year. Mr. Voorde noted that he has been appointed to the Board of Directors of the Indiana League of Municipal Clerk-Treasurers. He noted that neither he nor his staff will be attending the IACT Convention in Fort Wayne since it conflicts with the Common Council's meeting. He also noted that he has joined the International League of Clerks and Treasurers with his own money and not taxpayer monies. Dr. Varner inquired about the estimated costs for next year's conference which will be held in South Bend. Mr. Voorde stated that he is uncertain, however the Mishawaka City Clerk will be budgeting $1,500 to help co-host this event. Mayor Luecke stated that Mikki Dobski Shidler will also be helping in organizing and in seeking sponsorships for that convention. Mr. Voorde noted that he continues to have interest in having legislation drafted which would essentially eliminate the position of City Clerk as an elected position for cities which do not have a city court. Mr. Voorde stated that Chief Deputy Mary Beth Wisniewski and Deputy Janice Talboom are exemplary employees. Winnoa is working well in the Ordinance Violations Bureau and Jennifer works on Ordinance Violations Bureau items and takes the initiative to look for other things to do; noting that that is why he suggested to the Council President that Jennifer could be the person who would be designated to assist the Council on a part-time secretarial/computer basis, if necessary. He noted however that the City Clerk's Office should be an "information center" and he continues to work with two(2)vendors and Bob Allen so that this will be a reality. He inquired about the City's travel policies, to which Dr. Varner and Council Member Puzzello stated that the Clerk's Office is separate from the Administration. Mayor Luecke noted that the personnel policy manual should be amended to show that distinction, noting that Mr. Voorde would have to approve all travel requested by his staff Common Council (General Fund# 101-0301) 2006 Expenditures $351,416 2006 Increase $ 8,148 2.4% August 23,2005 Personnel and Finance Committee Meeing Minutes -page 3-