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APPENDIX "C" /12-85\ <br />MEETING REPORT <br />SURVEY UPDATE MEETING <br />DECEMBER 3, 1985 <br />11:00 a.m. - 1:30 P.M. <br />MACOG Conference Room, County -City Building <br />RE: Update of South Bend Survey and State Requirements <br />Attending: Dick Gantz, State Historic Preservation Office <br />Nancy Long, State Historic Preservation Office <br />Lisbeth Henning, HLFI <br />Joanne Sporleder, HPC <br />John Oxian, HPC <br />Karen Kiemnec, HPC <br />Elizabeth Straw, HPC <br />The meeting was called to help clarify the state's requirements for <br />the survey update. Dick Gantz explained that for any update project <br />that used state grant monies, all survey information must be on the <br />State Inventory forms. Although South Bend's and St. Joseph County's <br />survey cards are fine in their present state, they do not conform to <br />the state forms and are difficult to use for those not familiar with <br />them. The concern of having two systems of filing survey information <br />was voiced, and Mr. Gantz stated that a project of record management, <br />i.e. transfering all information to the state forms, would be a <br />fundable grant under the Survey Grants abailable at a 70/30 match. Mr <br />Gantz indicated that the project could be done in phases and that <br />funding could include a publication* and two sets of photographs and <br />negatives. <br />As a result of the meeting it will be necessary for the Historic <br />Preservation Commission to use the state forms for all additions and <br />corrections on the city inventory sent to the SHPO. It was also <br />decided that the present numbering system would continue to be used, <br />however, the order of the numbers would be change to the following <br />system: County Number, USGS Number, Structure Number, i.e. <br />141-597-46055. <br />*Alan Goebes indicated later (by phone) that publication grant funds <br />are 50/50 <br />110 EAS 12/11/85 <br />