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OUT11INTER-OFFICE MEMORANDUM <br />Department of Innovation & Technology <br />, City of South Bend 227 W Jefferson Blvd <br />1865 <br />TO: Board of Public Works, Linda Martin <br />CC: Daniel Parker, Benjamin Dougherty, Dan O'Connor <br />FROM: Matt Coats <br />SUBJECT: Purchase of Licenses for Dynamics Finance and Operations <br />DATE: 2/5/2020 <br />Linda and Members of the Board, <br />We are submitting for approval the purchase of licenses for the City's Dynamics for Finance and <br />Operations (DFO) system in the amount of $146,127.6. We will be leveraging Dell Inc.'s QPA <br />with the State of Indiana to achieve the lowest attainable pricing for these licenses. Per our ELA <br />with Microsoft, we will be purchasing the licenses at the cost of the rest of their term instead of <br />on an annual basis. We will renew all DFO licenses near 8/31/2021. <br />These licenses are purchased in conjunction with the implementation of DFO with the <br />assistance of our implementation partner, Crowe LLP. With the purchase of these licenses, the <br />City will be ready to go live with the system on 4/1/2020. <br />Thank you, <br />Matt Coats <br />