PSA - Develop Risk and Resilience Assessment and Emergency Response Plan and Provide Training for American Water Infrastructure Act Compliance - Arcadis U.S., Inc.

Home Browse Search

Task 2 —Emergency Response Plan (ERP) Following the RRA, Arcadis will work with the City in developing an AWIA-compliant ERP. The customized all -hazards ERP will be based upon current water sector guidance documents and procedures including AWWA M19: Emergency Planning for Water and Wastewater Utilities (5th edition) and G440: Emergency Preparedness Practices. Arcadis will also ensure the ERP meets other state and federal requirements, as well as adapt the plan to the City's specific conditions and needs as determined during the project. Task 2.1— ERP Kickoff and Initial Planning Meeting A separate kickoff meeting will be held for the ERP as this task will likely include different team members both for Arcadis and the City. Again, the kickoff meeting will take place at the City offices with local Arcadis team members and subject -matter experts. For efficiency and to minimize travel costs, and in light of the team's recent work with the City on the Gap Analysis, this meeting could be combined with the first ERP planning meeting. This will focus on the establishment of the project team and a plan for necessary ERP development. Gaps in the existing ERP will be reviewed and discussions will be facilitated to decide what items need to be changed, as well as synchronization that needs to occur with other City plans. Arcadis will assist in developing the ERP structure based on templates we have developed. Deliverables: 0 ERP structure which meets regulatory requirements Task 2.2 — Development Support and Planning Meetings Two additional in -person meetings are proposed with Arcadis ERP development experts to support content development. Before each meeting, Arcadis and the City will review the current content. Support via email and phone calls will be provided as needed throughout the development process. It is anticipated that Arcadis will provide significant support for content development, though information and development by City staff will be required. In a mid -development meeting, Arcadis will assemble, review, and disseminate the current content. A review and discussion of updates and progress made on the ERP core content, annexes, and appendices will be performed at the meeting, and additional information requests may be made to the planning team to further develop and enhance the plan. This meeting will also include interactive, scenario -based discussions for staff responsible for plan implementation and response activities. This will support development of hazard- or function - specific response flow diagrams and may require inclusion of additional staff and partners. In preparation for a final planning meeting, Arcadis will assemble the latest ERP content and the ERP development experts will review it. During the meeting, gaps will be discussed and comments/questions from the planning team regarding the draft ERP will be discussed and validated. At the completion of this meeting, final edits including to annexes and appendices will be identified and assigned. Task 2.3 — Plan Review and Finalization Once assigned content has been completed, a final draft of the plan will be distributed to select staff and leadership to provide review comments. Staff will be given two to three weeks, with more time being added if requested by the City based on other needs and priorities. Arcadis will make limited updates based on comments, and the City will receive a tracked changes version of the final plan so they can review any changes and ensure concurrence. Exhibit A, Scope of Basic Engineering Services EJCDC E-520 Short Form of Agreement Between Owner and Engineer for Professional Services. Copyright ©2009 National Society of Professional Engineers for EJCDC. All rights reserved. Page 4