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Date <br />Name <br />BOARD OF PUBLIC WORKS <br />AGENDA ITEM REVIEW REQUEST FORM <br />11 /19/2018 <br />Matt Coats <br />Department Innovation & Technology...... <br />BPW Date 11/27/2018 Phone Extension 5817 <br />mmnnmffl <br />........... ...... _.... ....vv <br />Required Prior to Submittal to Board <br />Legal Attorney Name Clara McDaniels <br />Controller review is required for all Contracts $5,000.00 or more <br />Controller and greater than one year in length per the City Purchasing <br />Policy <br />Purchasing <br />Check the <br />LXJ Agreement <br />® Professional Services <br />❑ Bid Opening <br />D Quote Opening <br />E Chg Order No. <br />Ease./Encroach. <br />Other: <br />Company or Vendor Name <br />New Vendor <br />MBE/WBE Contractor <br />Project Name <br />Project Number <br />Funding Source <br />Account No. <br />Amount <br />Terms of Contract <br />wo r ate Item Type <br />Contract <br />Amendment <br />d for All Submissions <br />.._.._..._..._ <br />Proposal <br />EJ Bid Award ❑ Req. to Advertise <br />❑ Quote Award <br />❑ C/O & PCA No. PCA <br />❑ Traffic Control EJ Resolution <br />Claim <br />Required Information <br />Systems & Software <br />Addendum <br />❑ Title Sheet <br />Yes rK If Yes, Approved by Purchasing <br />[� No <br />❑ MBE Completed E-Verify Form Attached El Yes <br />❑ WBE [] No <br />Utility Billing Software Implementation <br />_Support mmmServices for Software Implementation <br />620-0640657-31-06, 641-0630-793-39-10 <br />$2,132,273 <br />5 Year Term Wfor Maintenance & Support, Annually Renewed ITmmmmm <br />Hostina <br />Purpose/Description Implementation of enQuesta Utility Billing Software by Systems & <br />Software. Inc. Annual cost of maintenance & support is constant <br />throughout 5-vear term. hosting costs increases <br />Amount of El Increase <br />[:] Decrease <br />Previous Amount $ <br />Current Percent of Change: <br />New Amount <br />Total Percent of Change: <br />Time Extension: <br />For Chime Orders Onl <br />Dispersal After Approval <br />Copy Original <br />❑ ❑ Matt Coats, coats thin. v <br />....Kim.. kthoms o south.�.:��� .............................�� <br />❑ Thompson, p @ mmmmmmhbendin,gov <br />