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112.2 S. MICHIGAN STRUT <br />Souni BEND, INDIANA 466oi-Azi <br />CITY OF Soua'H BEND Pp.'rp', Bu'vriGiEG, MAY(--)R <br />SOUTH BEND FIREDEPARTMENT <br />STEPHENE COX <br />October 16, 2018 FIRE CHIEF <br />Board of Public Works <br />227 W. Jefferson Blvd. <br />South Bend, IN 46601 <br />FIEVIII-31TIEW4 <br />PHONJI 574/ 7 3 5-9 2 5 5 <br />FAX 5741'235-9305 <br />The South Bend Fire Department is requesting the Board of Public Works approve an Agreement with <br />ESO to provide a web -based software platform for Fire Reports, and Properties and Inspections. The <br />Department has used ESO for Ambulance Reporting since 2013 with great success. This project would <br />bring all reporting under one platform allowing firefighters and paramedics to access one system to <br />comiplete Fire, EMS, and lnspectionis reporting. Currently, the Department uses separate systems for <br />these types of reports and would benefit greatly from utilizing a single collection point for these similar <br />and complimentary types of data. For this reason, we are requesting a Special Purchase extending our <br />current relationship with ESO to expand and accommodate these additional reporting services. Indiana <br />Code allows the pursuit of Operational Efficiency and centralizing all of our departments reporting tools <br />and data will be a great enhancement. <br />The attached quotation also includes monies for data conversion, should the Department and <br />Information Technologies agree to move forward with bringing over legacy data. This will depend on <br />the quality of the import and ultimate usability of that data in the new platform. Should these terms not <br />be met, the Department will not elect to proceed with conversion of Legacy data. I have attached a <br />copy of the quotation, and the current Business Associate Agreement in place with ESO. <br />Thank you for your consideration, <br />Assistant Chief/Services <br />C: D,O'Connor <br />C. McDaniels <br />M. Schmidt <br />MICHAELJ. I)AMIANO lbm) I- SKWARCAN ANDREW.J. MYER JOHN COKMIRR FEDERIco RODRIGUEZ,, J R <br />AsEr. CHIEF 0PFRXrION,9 Ass-F. Q-HmF SERvicps, Ass-r. Q-fiFF EMS Assn CHIFF'rRAINING FIRF MARSHAL <br />