08-29-18 Personnel and Finance (#5)

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®CITY OF SOUTH BEND I OFFICE OF THE CLERK (150) applicants, barely half of that even show up because they can't get a doctor's appointment to get a signature to show up for the agility test. If we can remove that barrier, that creates a lot better pool to choose from. Councilmember Jo M. Broden asked, You said a three hundred percent (300%) increase on recruiting? What are the raw numbers? What does that actually amount to? Chief Ruszkowski replied, To date, we have one hundred and forty-six (146) in this last batch of applicants. So we are right around one hundred fifty (150) every batch and we do it four(4)times a year. We do it more, if necessary, but every time we do we have that. We've put three quarters of our paper out of the application process. But again, each batch is roughly one hundred and fifty (150)applicants but we were doing twenty-five(25)each go around if we were lucky. So we were having one hundred fifty (150) a year. Councilmember Broden followed up,Where did all these changes come from on recruiting?There are a lot of smart changes. Chief Ruszkowski replied, Quite frankly, it came from listening. I know you've heard me say it, and it is still not to the level I want to see it, but community in-reach. That has been huge. We've been begging for more outreach and now we are slowly, but surely, getting the in-reach. We've had Council and other groups give some ideas and it doesn't hurt to try them. We've tried things that have completely and miserably failed and other things that have worked. We should be thinking outside the box. Danny Cocanower, Director of Financial Services for Public Safety with offices located at 701 West Sample Street, stated, This slide here (referencing the presentation) is our full budget, the entire budget, that affects the Police Department. We've got the General Fund, LOIT, COIT and the Pension Fund and all of our other non-reverting smaller funds such as our Continuing Education Fund and our Seizures Funds. Every fund in here is all included in the $46.5 million. In prior years all we've presented has been what was in the General Fund, the Public Safety LOIT and then the gas and maintenance that is paid through the COIT. What I would like to give you is a quick overview of the $46.5 million and the $37.3 million. Going from the $46.5 million, $6.4 million is for pensions, $1.1 million is for our other funds so the Continuing Education,the Seizure funds and others. And then another$1.7 million comes out of the COIT for the lease payments on the officer's vehicles that we lease through the COIT. With that we go from $46.5 million down to the $37.3 million. So if you have last year's budget you can compare it to last year's budget that we had $34.66 million last year. He continued, If you see here (referencing a slide in the presentation), we had an increase in our salaries and benefits of$1.3 million. A major component of that $1.3 million is our overtime and its already been discussed on what occurred but our overtime base rate, on average, went up twenty-five percent (25%) based on what we had to do in calculating that rate. So we got hit with that. We've got a few new people we are adding and then that overtime increase gets us up to the $1.3 million. The other thing that went up dramatically was our services. In the services, the allocations are a major part of it but I would like to explain the allocations. The IT allocation did go up by over $200,000. That is because we are using additional software in the process of doing the job as a police officer. There is new CAD software we are using. There is also a new allocation for our new AFIS machine which is our automated finger printing identification system. EXCELLENCE I ACCOUNTABILITY I INNOVATION I INCLUSION J EMPOWERMENT 455 County-City Building 227W.Jefferson BvldI South Bend,Indiana 466011p574.235.9221 f574.235.9173I TTD574.235.55671www.southbendin.gov 6