08-01-18 Personnel and Finance (#1)

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®CITY OF SOUTH BEND I OFFICE OF THE CLERK here are metal detectors. We won't have that if we do off site meetings. That is one (1) hurdle we need to look at and take seriously. He continued, The City website had some improvements. I think you will see more on the Council side. The first draft wasn't,probably, the best that we saw but between the Clerk's Office, myself and IT,they did a great job to make quick improvements before it truly rolled out. That was within days of that rolling out. Paid interns was a big thing last year that we see in effect this year. We didn't get that in place until about June 2018 so we were able to take advantage of the dollars you all allocated last ye . We have two and a half(2.5) interns and that is not disparaging anybody's height. We do have one (1)part-time intern and I think that is working out well. Here (referencing the presentation) is a pie chart that shows where the Council sits as its overall budget. And here is the dollar amount perspective. He went on, Our budget is really simple. We spend on salaries, fringe benefits and professional services i.e. Bob. The rest of it, I think, we do a pretty good job. In our budget is the salary for the interns as well. What you will see, overall, for Council just like within the City is a two percent (2%) increase in salary. Fringe benefits is about one percent (1%) but it might be closer to two percent(2%),actually. We did have a reduction in IT. The overall is$54,688 for IT/Print Shop for the Common Council. We did increase the paid internship. It was about $36,000 and we rounded that up to about $40,000. However we decide to break that out could be a person to a person and a half for a full year. Or, it could be something like we did now if we don't fill it until later in the year. I think that is working well but I would like to hear from all of you. Legal contracts for Mr. Palmer, I am suggesting a two percent(2%) increase. He continued, Overall legal services, looking at what is coming at us, mainly the tapes, this is a prudent number. If you want to talk off line we can talk off line with that. Strike the five point seven percent (5.7%) higher than 2018. That is a typo on my part it is actually negative three percent (-3%). Our budget is actually lower than it was last year. We are pretty proud of having them on board. They have been building our social platform. David has worked on the messenger bot. We are looking at introducing Twitter and Instagram. We want to use bots to our benefit. We want to promote things like Mayor's Night Out. That was an unbelievable event. Branding means logos. On every slide of the presentation, I had a little bit of a different logo. The interns are doing other things like looking at surveys on social media. There are some analytics from IT we will be getting and in one (1) ask, I think it was like twenty-six percent (26%) of the people surveyed knew who their Council Member was. There is some work to be done there within the City. One (1) thing I have Ellie working on is the Drewry Project and actually putting together a timeline. Bob Palmer did an APRA Request for that property and that file was seven hundred and fifty-four (754)pages. She is going through that and summarizing that. That is an example of work we want to challenge the interns with. David is going to send out a survey for PSAP to find out information about other PSAPs in the area. He went on, The two (2) charts are actually from that survey. The top one (1) is the answer to the question, "Did the consolidation reduce, keep the same or increase the number of employees to your PSAP"And increase is actually the tall bar.But the one(1)below it is,"Did the consolidation improve services, no change or decrease services." And the high bar at the bottom is it actually improved service. For us to understand what is going on with PSAP, I thought it was imperative we understand what is going on in other areas. We will be voting on the new Council logo. I can't wait to get down to one (1) of these. EXCELLENCE I ACCOUNTABILITY I INNOVATION I INCLUSION I EMPOWERMENT 455 County-City Building 1 227 W.Jefferson Bvld I South Bend,Indiana 466011 p 574.235.9221 If 574.235.9173 1 TTD 574.235.5567 www.southbendin.gov 11