08-01-18 Personnel and Finance (#1)

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CITY OF SOUTH BEND OFFICE OF THE CLERK Common Council Tim Scott, President of the South Bend Common Council with offices on the 4t' floor of the County-City Building, stated, I do want to commend Clerk Fowler and her staff for the awesome work they do on a daily basis in supporting this Council and me, directly, time to time. We keep improving. A lot of things you will. hear about in this presentation (which is available in the City Clerk's Office) is synergy between us and the Clerk's Office. He continued, Our mission statement is, "To make certain that our city government is always responsive to the needs of our residents & the betterment of South Bend is always our highest priority." I think everybody up there would agree. We will go by the numbers real quick. We replaced two (2) Council Members, Randy Kelly and Dr. David Varner, with Jake Teshka and Sharon McBride. That is a little different for us, it's new ground. We had no violations of the public meeting laws and that is always commendable. There were no Council Rules violations and no lawsuits against the Common Council, which is excellent. We had fourteen (14) Council meetings already and attendance is up. We are at ninety-seven percent (97%) so thank you all for showing up. Committees, of course you don't have to show up if you aren't on a Committee but we still have eighty-nine percent(89%) attendance for Committees out of the sixty-eight(68)total we have had. We have had fourteen (14) public meetings off-Council Meeting night. We've had thirty-nine (39) bills and thirty-five (35) resolutions. We've have sixteen(16) press releases. He went on, We had Active Shooter Training. We did that once and will do it again because we do have new members. Not everyone showed up for the first (lst) time. I think it is important. It will come up in further discussion.Further accomplishments includes public events and interaction with the press. You all do a wonderful job when you're speaking to the press and I appreciate that. We do have the Art Work in Public Spaces Program. The streaming on WNIT, YouTube and Facebook, I would like to thank the Clerks for their help with that. That is going over very well. I get comments on that and I don't know if you guys have seen that as well. Any way we can broadcast our meetings is helpful. Not everyone shows up and they can sit at home on a snowy night while we are here. Like the Clerk's Office, the Indiana Public Access Counselor came and did the training for the citizens on the Boards and Commissions. He continued, Other initiatives includes Not In Our Community. That is ongoing. There is also Light Up South Bend, curbs and sidewalks, opioid awareness, and I did the Harvard Public Narrative session.All of our Council Members have been very active in everything they are doing. We had some Council Members attend the State Board of Accounts school. I'm glad everyone is reaching out and doing things like that. We continue to publish all meeting agendas in Spanish. Of course we also hired a new attorney, which I think is working pretty well. He went on, Looking forward into the next_year, we look to improve messaging and the branding to citizens. We have three (3) lovely interns that have been helping with that. Please use them to your capacity as best as you can. We continue to hold public meetings and would like to do that outside the Chambers. The last budget had in it for additional equipment to allow for having meetings outside. Things like projectors, microphones, and recording equipment. We will be purchasing that soon. As I brought up the Active Shooter Training, one (1) of the concerns I do have is about the active shooter incidents we have had in our country. I would love to go to meetings outside of the Chambers but we still have to work on security. One (1) thing we have EXCELLENCE I ACCOUNTABILITY I INNOVATION I INCLUSION I EMPOWERMENT 455 County-City Building 1 227 W.Jefferson Bvld 1 South Bend,Indiana 466011 p 574.235.9221 If 574.235.91731 TTD 574.235.5567 I www.southbendin.gov 10