09-18-17 Personnel and Finance (Public Input)

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place to have a particular line-item for this as well as working with AEP to improve their lighting. Aaron Perri, Executive Director of Venues Parks & Arts with offices at 321 E. Walter Street, replied, I can't rattle off the top of my head the names, specifically, of the folks that are reimbursed but I would be glad to provide those. I think there were seven (7). The job requirements of many people in our office have them moving geographically throughout the City as we have spaces throughout. This is an alternative to providing a City-owned vehicle as well as an alternative to providing mileage. This is a cost-saving measure. Councilmember Oliver Davis arrived at the meeting at 5:11 p.m. Jen Hockenhull, City Controller with offices on the 12th floor of the County-City Building, replied, We can provide the names of the individuals in the Mayor's Office. The main reason for the auto allowance is so that when folks are moving around on City-business,they don't have to keep track of their mileage. At the end of the day it is effectively a cost-saving measure. Eric Horvath, Director of Public Works with offices on the 13th floor of the County-City Building, replied, To be clear, there are a number of different ways to fund lights. One (1) of the ways is through projects as it would be project-specific. You'll see the new lights on the Jasinski over-pass, on Olive and Sample, Downtown South Bend, and so on. Typically every year we ask for$200,000 for a program called Light Up South Bend. That comes out of Fund#404 which is our COIT Fund. We again asked for another$200,000 this year like we have for the past number of years. We work with AEP to do about seventy (70) lights every year in different districts. They do two (2) Council districts a year and typically put thirty (30)to forty (40) new lights in each district. We will continue that program but in addition to that we also have a lamppost program. That is a cost-share program and we offer bids every year based on applications we receive. This puts a light in the front yard and helps with public lighting. The bids this year,per lamppost, were eight hundred dollars ($800). That is a pretty typical cost. The resident pays two hundred and fifty ($250) dollars and the balance is paid by the City. We are also looking at a pilot program that may look at a different cost-share on that but those are two (2) programs offered. Beyond that,we also utilize those funds as we transition a number of lights. About eighty percent(80%) of the lights in the City are AEP-owned and twenty percent(20%) are City- owned. We are in the process of transitioning the City-owned lights to LEDs. He continued, We do have a 211 Driver that we recently asked to start. That is a person who is on at night that receives certain calls if we have an accident, say, if traffic signals go down. They are tasked with immediately putting up stop signs. When they are not responding to those calls, they are looking for lights that are out to make sure we get that information to the right people. Looking long-term, we will continue working with AEP for LEDs. Bill Dunn, 1620 Southwood Avenue, stated, I have two (2) questions regarding street repaving. I have recently heard the phrase smooth streets. Are we only selecting specific portions of a lane as opposed to the whole lane? I've been told there are about 2,200 lane-miles in the City limits and my quick math tells me that every street in town can count on being re-paved once 2