09-13-17 Personnel and Finance (#6)

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Mr. Douglas continued, We have many goals moving forward. We want to continue working with the City of Mishawaka as well as the County. We will continue our policy of completing cases within six (6) months of it being turned in. We continue to seek grants and other forms of revenue to supplement the General Fund budget. We are now working with the Diversity and Inclusion Director for the City's goals as well. We now have an opportunity to partner with the County but within the next five (5)to six (6) months we don't anticipate a large influx of cases because it will take that long to get the word out. We plan to get with the local television and radio stations to see if they can give us some spots for free. In preparation for the reduction of property tax revenue in 2020,the Commission will not be replacing the two (2)vacant positions. We are prepared now, however, to take on an additional fifteen to twenty percent (15% -20%) in case of the increase. If it goes beyond that, we will go back to the County and ask for another position. I trust our staff is prepared for it all. We will continue our training through EEOC and HUD. Matt Chlebowski, Director of Central Services with offices at 1045 W. Sample Street, stated, We are internally service-funded. Our mission is to be a dedicated provider of quality and economical services to our customers. Our customers are mainly internal with each City Department. He showed a picture in the presentation depicting the Department's budget. He stated, Our expenses are a little over$333,000. We are projecting revenues of$362,000 and that is a net revenue gain of almost$29,000. The Print Shop is Fund#613. The expenses for that Fund are $192,000 and the projected revenue is the same, as it is an appropriation. We provide building maintenance for other departments. Our Equipment Services Fund is almost$3 million for expenses, while our revenue is a little over$3 million. Our net revenue for that Fund is around $99,000. The total Central Services, without the Sustainability Department is about$3.98 million and we are projecting $20,000 as a net revenue. We have a Capital request of$77,000. As of June 20, 2017 there was $1.4 million in that Fund. There is a proposed radio shop increase of$17,000, an equipment services increase of$74,000 and about a$6,000 increase in building maintenance. Those are your standard wage and benefit raises. Our salary changes are affected by bringing in and centralizing the Purchasing the City does. I really think this will provide better service and better accountability as an internal service fund. There are four(4)people being changed from what they are currently doing and will be asked to have increased responsibility. The position that currently is the Director of Central Services is being changed to Chief Administration Officer. We are eliminating the Purchasing Manager and changing it to the Director of Purchasing. There are a few other title changes. There are no additional FTEs. There are a lot of changes and shifts in responsibilities with these folks. He continued, Our office staff collects a diesel fuel tax which brought in a little over$32,000. We also get a rebate on the CNG usage and that has been signed every year. We keep inventory of all the vehicles and equipment we own. We report the operations and it gives us the cost for every vehicle the City owns. We do over 17,000 repairs and they are recorded. We purchase 880,000 gallons of fuel. We are licensing taxi companies,taxi drivers and taxi gas. We established a Fleet User Committee this ye . Every Department has at least one (1)person on that committee. We have about twenty (20) outside agencies that we provide services to from Central Services. That brings in about$250,000 every year. We sold one hundred and thirty-one (13 1)vehicles and earned$244,000. Those were old vehicles that were no longer used by the 7