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REGULAR MEETING
<br />JUNE 26, 2018 195
<br />Mr. Gilot advised that this was the date set for the receiving and opening of sealed proposals for
<br />the above referenced service. Mr. Gilot stated the proposals will be reviewed and scored based
<br />on a matrix system, by a team made up of City representatives. He read the name of the
<br />following company submitting a proposal:
<br />INVO CLEANING SERVICES, LLC
<br />4622 S. Burnett Dr.
<br />South Bend, IN 46614
<br />Upon a motion made by Ms. Maradik, seconded by Mr. Mueller and carried, the above proposal
<br />was referred to the VPA review team for review and recommendation.
<br />AWARD BID — LINCOLN WAY WEST AND CHARLES MARTIN SR DRIVE
<br />IMPROVEMENTS —PROJECT NO. 117-072A (RWDA TIF)
<br />Mr. Kyle Silveus, Engineering, advised the Board that on June 12, 2018, bids were received and
<br />opened for the above referenced project. After reviewing those bids, Mr. Silveus recommended
<br />that the Board award the contract to the lowest responsive and responsible bidder Selge
<br />Construction Co., Inc., 2833 S. 1 Vh Street, Niles, MI 49120 in the amount of $1,131,012.15.
<br />Therefore, Ms. Maradik made a motion that the recommendation be accepted and the bid be
<br />awarded as outlined above. Mr. Mueller seconded the motion, which carried.
<br />AWARD BID — AMERITECH DRIVE PAVEMENT IMPROVEMENTS — PROJECT NO. 117-
<br />057A (RWDA TIF)
<br />Mr. Roger Nawrot, Engineering, advised the Board that on June 12, 2018, bids were received
<br />and opened for the above referenced project. After reviewing those bids, Mr. Nawrot
<br />recommended that the Board award the contract to the lowest responsive and responsible bidder
<br />Walsh & Kelly, Inc., 24358 SR 23, South Bend, IN 46614 in the amount of $389,000 for the
<br />base bid only. Therefore, Ms. Maradik made a motion that the recommendation be accepted and
<br />the bid be awarded as outlined above. Mr. Mueller seconded the motion, which carried.
<br />AWARD BID — BERLIN PLACE SITE CONCRETE LANDSCAPE PLANTINGS AND
<br />BLDG. 4 ROOF PAVERS — PROJECT NO. 118-057 (RWDA TIF)
<br />Mr. Kyle Silveus, Engineering, advised the Board that on June 12, 2018, bids were received and
<br />opened for the above referenced project. After reviewing those bids, Mr. Silveus recommended
<br />that the Board award the contract to the lowest responsive and responsible bidder Rieth-Riley
<br />Construction Co., Inc., 25200 State Road 23, South Bend, IN 46614 in the amount of $325,000
<br />for Division B only. Divisions A, C, and D were rejected. Therefore, Ms. Maradik made a
<br />motion that the recommendation be accepted and the bid be awarded as outlined above, subject
<br />to funding through the Development Agreement. Mr. Mueller seconded the motion, which
<br />carried.
<br />APPROVE REQUEST TO REJECT BIDS — VENUES PARKS AND ARTS MAINTENANCE
<br />STORAGE BUILDING (PARK BOND SERIES)
<br />In a memo to the Board, Mr. Patrick Sherman, VPA, advised the Board that on June 12, 2018,
<br />bids were received and opened for the above referenced project. After reviewing those bids Mr.
<br />Sherman recommended that the Board reject all bids due to exceeding the budget for this project.
<br />He noted the scope will be adjusted and the project will be rebid. Therefore, Ms. Maradik made a
<br />motion that the recommendation be accepted and the bids be rejected as outlined above. Mr.
<br />Mueller seconded the motion, which carried.
<br />AWARD QUOTATION — 2018 JANITORIAL SUPPLIES (VARIOUS DEPARTMENTS
<br />Ms. Toni Laisure, Central Services, advised the Board that on June 12, 2018, quotations were
<br />received and opened for the above referenced supplies. After reviewing those quotations, Ms.
<br />Laisure recommended that the Board award the contracts to the lowest responsive and
<br />responsible bidders in unit prices as follows:
<br />a) Kabelin Commercial: Sec 1: Paper Products, Line Items 1 & 2
<br />b) South Bend Chemical: Sec 1: Paper Products, Line Items 3 & 7
<br />c) HP Products: Sec 1: Paper Products, Line Items 4, 5, & 6
<br />d) All American Poly: Sec 2: Poly Trash Bags, Line Items 8, 9, & 11
<br />e) Interboro Packaging: Sec 2: Poly Trash Bags, Line Items 12, 13, & 14
<br />Unipak Corp: Sec 2: Poly Trash Bags, Line Item 10
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