06-12-17 Personnel and Finance - Laserfiche WebLink

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Michael Schmidt, Assistant City Attorney for Public Works with offices on the 12th floor of the County-City Building, stated, There is a State Statute that requires the City, when it enters into a lease with a structure, to have Council ratify the lease. This is different than ground leases which are not subject to this protocol. We need your approval before we can officially move forward. With that in mind,we had three (3) leases fall in the same window and we thought we could bring them all forward to Council today. The first one (1) up is the parking lot lease. The City has identified an issue with parking. The Shillings lot has shrunk down due to a redevelopment agreement. We have approximately one hundred and thirty (13 0) employees in the County-City Building that need a parking spot and there approximately fifty (50) spots at Shillings. This agreement would provide about seventy (70)parking spots so it would address that need. This lot has been recently paved. It will cost approximately $1,400 per month. The rent goes up three percent (3%)per year going forward. We are not responsible for maintaining or resurfacing the lot. It is a pretty simple agreement and it would be a five (5)year term. This would be a one (1) time approval for all five (5) years. Part of the State Statute requires the resolution to be accompanied by fifty(50) signatures of property-owning citizens in the City. We have those signatures for all three (3) of the proposed leases. Mr. Schmidt continued, The next lease agreement is a long standing agreement that has been in place for about two (2) years but it never received Council approval. It has the exact same terms and conditions as years prior. For the year it will cost$10,175 which is one hundred percent (100%) funded by the ATF. We enter into the lease agreement and they fund it completely. We don't have a lot of responsibilities other than janitorial services and trash removal. This is a one (1) year agreement with the opportunity for renewal and my guess is we will be back here again next year because I think we've been in this agreement for a number of years. My apologies to Council but we've identified it and have now corrected it by going through the correct process. Mr. Schmidt went on, The third lease agreement is for a community space at Zion United Church of Christ. With all the renovations and activities going on at Howard Park, the Parks team identified a desire to get some space for a community room. They wanted to have that space be as close to Howard Park as possible so they could continue on their operation of their senior citizen activities. They also wanted to maintain that continuity as much as possible because there are a number of people that have been going to these programs for years and that is what they are used to. Zion United Church has a large community space room and it would cost one hundred dollars ($100) a month. It would just be to use this room. Under the law there is what's called the LEMON Test to view the relationship between church and state. There are no violations and there is no furtherance of religion. The Council should feel comfortable entering into this agreement. This agreement will be from now through March of 2019 at one hundred dollars ($100) a month. At that point it is the hope that Howard Park will be fully up and running and will have the community center back in place. So as of now,there are no renewal provisions in this lease agreement. Committee Chair White opened the floor to questions from the Committee and Council members. Councilmember Jo M. Broden asked, Will full programming be allowed at the community space in terms of hours and days of the week for senior citizens? 2