11222016 Board of Public Works Agenda

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REGULAR MEETING NOVEMBER 22, 2016 368 APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS AND TITLE SHEET — NE WMAN CENTER ROOF REPAIR — PROSECT NO 116-131 (REDA TIF) In a memorandum to the Board, Mr. Richard Estes, Engineering, requested permission to advertise for the receipt of bids for the above referenced project. Also presented at this time for approval and execution was the Title Sheet. Upon a motion made by Ms. Doran, seconded by Ms. Fritzberg and carried, the above request to advertise was approved, and the Title Sheet was approved and signed. ADOPT RESOLUTION NO. 54-2016 — A RESOLUTION OF THE BOARD OF PUBLIC — WORKS OF THE CITY OF SOUTH BEND 1NDTANA, REVISING THE FULLY SUBSIDTZF,D SIDEWALK AND CURB REPLACEMENT PROGRAM Mr. Eric Horvath, Public Works, stated this resolution defines the policy for two parts of the Curb and Sidewalk reimbursement program; the reimbursement, and the fully subsidized part. Ms. Dorau noted only if they apply in advance for the program. Mr. Horvath stated when the contractor does the work, they have to get a permit. He noted the Permit Manager will let them know about the program at that time and the contractor will sign and acknowledge that they have informed the homeowner, or the permit manager will. Upon a motion made by Ms. Loran, seconded by Ms. Fritzberg and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 54-2016 A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA, REVISING THE FULLY SUBSIDIZED SIDEWALK AND CURB REPLACEMENT PROGRAM WI3EREAS, pursuant to Ind. Code §36-9-6-2, and Ind. Code §36-9-6-3, the City of South Bend, Indiana Board of Public Works (`Board") has authority over the use of public rights of way and is responsible for the supervision of streets, alleys and other property of the City; and WHEREAS, the Board's authority over streets and sidewalks is similarly granted in accordance with Section 18-2 of the Municipal Code of the City of South Bend; and WHEREAS, the Board is empowered under Ind. Code §36-9-36-17 with the discretion to require the owners of abutting property to construct or repair the owners' own sidewalks or curbs; and WHEREAS, there are approximately 750 miles of sidewalks and similar amount of curbing within the City of South Bend; and WHEREAS, there are economies of scale in having construction completed on multiple adjacent properties; and WHEREAS, in 2014, by Resolution No. 50-2014, the Board substantially amended its voluntary sidewalk and curb replacement program between the City and property owners wishing to participate in the curb and sidewalk replacement program by limiting it to City homeowners and making it a reimbursement program, and by adopting a separate sidewalk and curb replacement program for certain City residents whose sidewalks and/or curbs are in poor or very poor condition, with eligibility for this program initially determined by each member of the South Bend Common Council a copy of which Resolution is attached hereto and fully incorporated herein by reference as Exhibit A. WHEREAS, the Board now wishes to revise its fully subsidized sidewalk and curb replacement program for 2016 by altering the quantity limitations for eligible sidewalk and curbs, i.e., up to a maximum of 1,000 feet of sidewalk (formerly 750 feet) and 500 feet of curbs (formerly 900 feet) to be allocated to each Council member, or alternatively 1,250 feet of sidewalk only (formerly 1,150), The other previous alternative of 1,400 feet of curb only has been eliminated. NOW, THEREFORE, BE IT RESOLVED BY THE CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AS FOLLOWS: