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REGULAR MEETING SEPTEMBER 13, 2016 285
<br />prices, not to exceed the amount of $52,514.15. Therefore, Ms. Maradik made a motion that the
<br />recommendation be accepted and the quotation be awarded as outlined above. Mr. Relos
<br />seconded the motion, which carried.
<br />AWARD QUOTATION — FELLOWS STREETSCAPF PHASE 1 DIVISION B (TREES)_
<br />PROJECT NO 116-041B (RWDA TUB
<br />Ms. Blair Spotts, Engineering, advised the Board that on September 8, 2016, quotations were
<br />received and opened for the above referenced project. After reviewing those quotations, Ms.
<br />Spotts recommended that the Board award the contract to the lowest responsive and responsible
<br />bidder, Fuerbringer Landscaping & Design, Inc., 22530 Brick Rd., South Bend, Indiana 46628,
<br />_ in unit prices not to exceed the amount of $47,590.00. Therefore, Ms. Maradik made a motion
<br />that the recommendation be accepted and the quotation be awarded as outlined above. Mr. Relos
<br />seconded the motion, which carried.
<br />AWARD QUOTATION — TRAFFIC FLIR CAMERAS AT CLEVELAND RD. AND
<br />AMERITECH DR —PROJECT NO. 115-13113 (TRAFFIC SIGNAL MAINTENANCE)
<br />Ms. Blair Spotts, Engineering, advised the Board that on September 6, 2016, quotations were
<br />received and opened for the above referenced project. After reviewing those quotations, Ms.
<br />Sports recommended that the Board award the contract to the lowest responsive and responsible
<br />bidder, Michiana Contracting, Inc., 7843 Lilac Rd., Plymouth, Indiana 46563, in unit prices not
<br />to exceed the amount of $40,400.00. Therefore, Mr. Relos made a motion that the
<br />recommendationbe accepted and the quotation be awarded as outlined above. Ms. Maradik
<br />seconded the motion, which carried.
<br />EXTENSION OF BID AWARD — TWO (2), MORE OR LESS 2016 OR NEWER FULL SIZE
<br />CARGO VANS --SPEC W (WASTEWATER CAPITAL)
<br />Mr. Jeffrey Hudak, Central Services, advised the Board that on May 10, 2016, the above bid was
<br />awarded to the lowest responsive and responsible bidder Jordan Motors, Inc., 609 East Jefferson
<br />Boulevard, Mishawaka, Indiana 46545, in the amount of $36,890.00 for the base bid and
<br />Alternate No. 1. Mr. Hudak stated Waste Water has now requested to purchase an additional van
<br />and Jordan Motors has agreed to honor their May bid price. Therefore, Ms. Maradik made a
<br />motion that the recommendation be accepted and the bid award be extended as outlined above.
<br />Mr. Relos seconded the motion, which carried.
<br />APPROVE CHANGE ORDER NO. 1 — LAFAYETTE FALLS SUBDIVISION PAVEMENT —
<br />PROJECT NO 115-086 (LRSA)
<br />Mr. Gilot advised that Ms. Nadia Correa, Engineering, has submitted Change Order No. 1 on
<br />behalf of Walsh & Kelly, Inc., 24358 State Road 23, South Bend, Indiana 46614, indicating the
<br />Contract amount be increased by $67,663.20 for a new contract sum, including this Change
<br />Order, in the amount of $406,622,20. In a memo to the Board Ms. Correa explained this project
<br />is the aftermath of a developer bankruptcy that left the residents of the neighborhood with
<br />incomplete infrastructure. She noted the funds were secured pursuant to the developer's bond
<br />and bid out. Ms. Correa stated the project had expected cost overruns on HMA pavement from
<br />the onset, but the high overruns were unforeseen to the project manager until after the pavement
<br />had been completed. Ms. Correa noted the contractor completed the job in three (3) days and by
<br />the time the final pavement tickets were input and it showed the project had already mn over
<br />35.5%, the work was already completed. Upon a motion made by Mr. Relos, seconded by Ms.
<br />Maradik and carried, the Change Order was approved.
<br />APPROVE CHANGE ORDER NO. 1— 2016 CURB AND SIDEWALK CONSTRUCTION —
<br />PROJECT NO. 116-029 (MVHI
<br />Mr. Gilot advised that Ms. Nadia Correa, Engineering, has submitted Change Order No. 1 on
<br />behalf of Premium Concrete, 712 Richmond Street, Elkhart, Indiana 46516, indicating the
<br />Contract amount be increased by $46,872.20 for a new contract sum, including this Change
<br />Order, in the amount of $406,622.20 and an extension of seven (7) days for a new completion
<br />date of October 20, 2016. Upon a motion made by Mr. Relos, seconded or nes. complaradik and
<br />carried, the Change Order was approved.
<br />APPROVE CHANGE ORDER NO. 3 — EAST BANK SEWER SEPARATION PHASE 5
<br />PROJECT NO 114-062A (SEWER BOND)
<br />Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 3 on behalf
<br />of Walsh & Kelly, Inc., 24358 State Road 23, South Bend, Indiana 46614, indicating the
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