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<br />REGULAR MEETING OCTOBER 13, 1997
<br />Additional request for proposals will be submitted to the Board of Public, Works for the purchase of
<br />175 laptops, 160 Electronic mounts and 35 desktop networked PC's. The laptops proposed in many
<br />of the RFP's received did not have a non -glare screen which is a must in South Bend. New RFP's
<br />will be requested soon and will be specific as to model, memory, disk space and docking
<br />requirements. Therefore, Ms. Roemer made a motion that the recommendation be accepted and the
<br />bids be awarded as outlined above. Mr. Caldwell seconded the motion which carried.
<br />Mr. Tom Murphy, D& L Communications, was present, and stated that he would be able to answer
<br />any questions which may come up. Mr. Murphy stated that their bid was comparable and met bid
<br />specifications. Ms. Roemer replied that according to the Evaluation Committee and Gary Horvath,
<br />the bid was not comparable, and did not cover the entire St. Joseph County. Mr. John Ritter of D&
<br />L Communications, was present, and stated that they followed the bid procedures and feel that they
<br />met the specifications on over one hundred (100 ) items, and their bid was lower than the other
<br />bidders. Their Rf quote was the same, and the 800 Mh does not make a difference. Mr. Ritter stated
<br />they would need to challenge the award to the other bidder, and asked if the Board could delay the
<br />decision for another week or two. The Radio Shop performed a range study by D & L and Data
<br />Radio. D& L utilized a different heliax than what was actually bid.
<br />Mr. Caldwell stated that the purpose of the Evaluation Committee was to evaluate the systems bid.
<br />The Board would rely on their expertise in making an approval of their recommendation of the bid
<br />award.
<br />AWARD QUOTATION - REMOVAL OF UNDERGROUND FUEL STORAGE TANKS -
<br />PROJECT NO. 97-60
<br />Mr. Carl P. Littrell, Director, Division of Engineering, advised the Board that on October 6, 1997,
<br />bids were received and opened for the above referred to project. After reviewing those bids, Mr.
<br />Littrell recommends that the Board award the contract to Knapp Environmental Construction
<br />Services, Inc., 12875, McKinley Highway, Mishawaka, Indiana in the amount of $10,700.00.
<br />Therefore, Mr. Littrell made a motion that the recommendation be accepted and the bid be awarded
<br />as outlined above. Ms. Roemer seconded the motion which carried.
<br />AWARD QUOTATION - SOUTH BEND PARKING STRUCTURE NO. 1 - LEVEL 5E AND 6E
<br />REPAIRS - PROJECT NO. 97-88
<br />Mr. Carl P. Littrell, Director, Division of Engineering, advised the Board that on September 29, 1997,
<br />bids were received and opened for the above referred to project. After reviewing those bids, Mr.
<br />Littrell recommends that the Board award the contract to Kaser Spraker Construction, Inc., 25487
<br />West State Road 2, South Bend, Indiana in the amount of $47,300.00. Therefore, Mr. Littrell made
<br />a motion that the recommendation be accepted and the bid be awarded as outlined above. Ms.
<br />Roemer seconded the motion which carried.
<br />APPROVE PROJECT COMPLETION AFFIDAVIT - BLACKTHORN GOLF COURSE CART
<br />PATHS - PROJECT NO. 96-69
<br />Mr. Caldwell advised that Mr. Toy Villa, Public Construction Manager, has submitted the Project
<br />Completion Affidavit on behalf of Rieth Riley Construction Company, Inc., Post Office Box 1775,
<br />South Bend, Indiana, for the above referred to project, indicating a final cost of $142,135.11. Upon
<br />a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the Project Completion
<br />Affidavit was approved.
<br />APPROVE CONSTRUCTION CONTRACT - GAGNON STREET SEWER INSTALLATION -
<br />PROJECT NO. 97-99
<br />Mr. Caldwell advised that in accordance with the bid awarded on August 29, 1997, to Dye
<br />Mechanical, Inc., 3535 Monroe Street, LaPorte, Indiana, in the amount of $19,910.00 for the above
<br />referred to project, a Contract in said amount was being submitted for Board approval. Upon a
<br />motion made by Mr. Littrell, seconded by Mr. Caldwell and carried, the Contract was approved and
<br />the appropriate Certificate of Insurance as submitted were filed.
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