03/09/1918 Board of Public Works Special Meeting Minutes

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11 t Board met in Special session at 1:30 P.M. All members present. The following communication- received read and placed on file from Mr. E. M. Morris: ` March 891918. City of South Bend, Attention , Board of Public Works. South Bend, Indiana, Dear Sirs: - A few weeks ago Mr. J. V. Mellette of Anderson, Indiana requested me to assist him .in securing a bond for the contract -which -he has with the City for the purchasing of garbage. I had the matter under cons iderat ion with your board and C ity attorney., but from a recent conversation. with Mr. Melett and from a telegram I gust received I am led to believe that Mir. Ifellett is not going to proceed with this contract,and I feel it my duty to so advise you. I give you this information so that you can proceed as you see f it. I a I wish you to understand that I do not represent him in making this statement, but am only offering the information for your consideration. Yours very truly, E . M. MO RR IS The matter of the contract was_discuse*d and motion was made by Mr. Z John B. De Haven that the Board notify Mr. J. H. Mellette to appear before the Board at meeting to be held by the Board March 15th. ,1918 at 10: 00 A.M. and file his bond. Said notice also maintained instructions to Mr. Melettee that in the event he failed to file his bond at this time, the Board would take action to forfeit the certificate of deposit* on file. Which motion was carried unanimously. .The Board's notice was then signed by full Board and sent to Ur. J. H. Mellette Anderson, Indiana by registered mail. The following is a copy of notice sent. South Bend, Ind. star. 9,1918. J. H. Moll*tte, Anderson, Indiana. Dear Sir On December 10,1917 you entered into a written. contract with the City of South Bend through its Board of Public Works covering the collection and dis- posal of garbage for a period Of ten (10) years effective April lat., 1918. This contract was rat if fed by the Common Council of the City of South Bend on tht 3rd. day of January 1918 by Ordinance No. 1933• In compliance with Article 6 of " Instructions to Bidders" attached to said contract you filed with the Board of - Public Works a certificate of Depos ite ,#3575 Farmers Trust Company payable to the City of South Bend, in the sum of $500.00, as ascertained and liquidated damages for failure to file proper bond in the sum of $59000.00approved by the Board of Works, within 10 days after acceptance of the bid. The records of the Board of Works fail to show where you have complied with Article 7 of the " Specifications" attached to said contract covering the item of the above bond. We hereby notify you.to appear before the Board of Works of the City of South Bend, on Friday March 15,1918 at 10: 00 A.M. and file a bond in compliance with the terms of this contract. In the event of your failure to file a .proper bond at th the above time, this Board will proceed to declare forfeited to the City of -South Bend, the Certificate of Deposit& of $500.00 now on file, and take such other action in regard to the contract as this Board may deem advisable. Respectfully, BOARD OF PUBLIC 'CORKS. GILBERT A. ELLIOTT HARVEY F. ROSTISER JOHN F. DE HAVEN.