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(0 f3 ( L/) • Community & Economic Development 1200 County -City Building, 227 West Jefferson, South Bend, Indiana 46601 -1830 Phone 574/235 -9371 Fax 574/235 -9021 To: Redevelopment Commission From: Bill Schalliol Subject: Professional Services Proposal - Related to James Oliver Memorial, Oliver IP Danch, Harner and Associates Date: October 6, 2011 Attached to this memorandum is a professional service proposal to complete a variety of items related to and because of the James Oliver Memorial. The City of South Bend, through the financial participation of the Redevelopment Commission, recently constructed and dedicated the James Oliver Memorial within the Oliver industrial Park. The project was built on a parcel that was planned from the inception of the park to be used for the memorial. At a point in time, the parcel was transferred to Rose Brick, the adjacent property owner, as they were going to assist in the memorial development and it was believed that the time that the memorial could be developed privately and on a private parcel. With the City's participation in the development of the plaza and memorial, and more importantly the statue, it is imperative that the parcel be returned to the City so that the memorial can remain and be charged as a city asset. The scope of work to be provided by Danch, Harner and Associates includes the following work items: - Survey fieldwork to delineate plaza and all features to be rededicated to the City - Preparation of a Special Use exception and multiple variances - Preparation of a Subdivision Plat The total amount of the project budget based on the scope of work is $12,875.00 and staff requests a total project amount of $14,000.00 to cover incidental expenses (title work, monumentation, etc). Additionally, staff requests Commission approval to allow the plat and any related documentation by Don Inks in his capacity as Director of Economic Development. Finally, staff requests Commission approval to allow Danch, Harner and Associates to represent the Commission at the various approval meetings related to this project. Staff requests Commission approval of these various requests. What We Do Today Makes A Difference!