2017 Annual Report of the Information and Technology (IT) Committee

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�SpU TH 8��O 4 �w P, 6E a Filed in Clerk's Office „ 1865 ` DEC 19 2017 Tim Scott KAREENMAH FOWLER 1sT District Council Member CITY CLERK,SOUTH BEND,IN Common Council President To: South Bend Common Council Office of the City Clerk From: Council Member Tim Scott, Information and Technology Committee Chairperson Date: December 19, 2017 2017 Annual Report of the Information and Technology (IT) Committee of the South Bend Common Council Pursuant to Section 2-10 of the South Bend Municipal Code, the following annual Report to the Information and Technology Committee is filed which briefly highlights some of the activities and projects which took place this calendar year. Duties: The Informational and Technology Committee is charged with "overseeing the various activities of the City's information technologies so that all computer systems, websites, and related technologies are maintained and upgraded so as to remain competitive and up-to-date with currently industry standards" pursuant to Section 2-10 of the South Bend Municipal Code. Committee Members: There were four (4) members on this Committee this year: Council President Tim Scott served as the Chair; Gavin Ferlic served as Vice-Chair; Dr. Dave Varner and Randy Kelly served as members. We had two citizen members, Derrik Campau and Charles Barbour. Meetings and Activities: As of this report held three (6) committee meetings held. Some of the topics addressed included: January 30th was the IT organizational meeting which included discussions regarding amending the city ordinance to allow for legal electronic filings of bills and all details and data supporting them. We discussed new technology to better present council meetings such as portable or off-site video and recording systems. We also discussed PC or tablets for the common council. Our goal in 2017 is to look at how we can better improve the council's performance with technology as well as better ways to improve the citizen's communication and doing business with the city via technology. Also was discussed if the council has any interest in learning sessions for iPad or other technology. April 5th the IT committee discussed the look and maneuverability of the current city website.The City stated a new website was in the works to connect 311 to the new site; there was no date for launch. Clerk Kareemah Fowler discussed the ability for Council meetings to be streamed live via Facebook. Also 227 W.Jefferson Blvd.Rm.441 Office: (574)235-5983 FAX: (574)235-5575 County-City Building South Bend,IN Voicemail: (574)235-5980 TDD: (574)235-5567 46601- 1830 Cell: (574)538-1936 Emai1:.TSCOTT @SOUTHBENDIN.GOV