12/11/06 Board of Public Works Minutes

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REGULAR MEETING MR. HALTON L. WEST Post Office Box 4722 South Bend, Indiana DECEMBER 11, 2006 BID: 1 No. Make of Vehicle Year Bid 7 Blue Cadillac Sedan 1987 $100.00 13 Blue Cadillac Sedan 1992 $100.00 I.A.P. 3300 South Main Street South Bend, Indiana BID: 1 1 No. Make of Vehicle Year Bid 1 Green Pontiac Grand Am 1994 $176.60 2 Green Ford Ranger 1992 $156.60 3 Blue Buick LeSabre 1993 $156.60 4 Red Ford Explorer 1992 $211.60 5 Black Toyota Camry 1995 $313.60 6 Gray Ford Mustang 1985 $156.60 7 Blue Cadillac Sedan 1987 $156.60 8 White Volkswagon Jetta 1988 $156.60 9 White Nissan Sentra 1996 $211.60 10 Black Ford Bronco 1988 $156.60 11 Blue Chevrolet Lumina 1995 $211.60 12 Tan Ford Tempo 1993 $156.60 13 Blue Cadillac Sedan 1992 $211.60 Upon a motion made by Mr. Littrell, seconded by Mr. Inks, and carried, the above bids were referred to Code Enforcement for review and recommendation. AWARD BID - UNIFORM CONTRACT - CITY DEPARTMENTS (USER DEPARTMENTSI Ms. Toni Higbee, Central Services, advised the Board that on November 13, 2006, bids were received and opened for the above referred to items. After reviewing those bids, Ms. Higbee recommends that the Board award the contract to the lowest, responsive and responsible bidder, Cintas Corporation, 4001 William Richardson Drive, South Bend, Indiana, in the amount of $79,422.20. Mr. Brian Gamble, Aramark Uniform Services, asked the Board to consider the exemplary service Aramark has given the City for the past fifteen (15) years, and stated that they are a local company, whereas Cintas is a national company. Mr. Gamble questioned whether a responsible, responsive bidder should be measured by service and quality, not just price. Mr. Gilot explained that Statute requires award to the lowest, responsive and responsible bidder. No legislative solutions have been found to give preference to local firms or firms with a long record of exemplary service. Mr. Gilot stated that criteria on materials and services were looked at in awarding the bid, and the companies were found to be comparable in both, and that references had also been checked on both companies. Mr. Inks made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Littrell seconded the motion, which carried. AWARD BID -ONE (1) MORE OR LESS, MEDIUM DUTY TYPE AMBULANCE - (2007 EMSCIP FUND 288) Chief Luther Taylor, Fire Department, advised the Board that on November 27, 2006, bids were received and opened for the above referred to vehicle. After reviewing those bids, Mr. Gilot recommends that the Board award the contract to the lowest, responsive ~ l~''