PSA - Weidner & Company - Accounting Services for Community Homebuyers

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Our firm's remote access to your Sage 100 for Accounting Software, Excel files for the not -for - profit and Word files for the not -for -profit will be on an as -needed basis in order to perform the procedures identified above and will be for your convenience. However, by your signature below, you understand that the accounting records are solely the responsibility of City of South Bend, Department of Community Investment. Our work in connection with this engagement is not intended to result in the submission or issuance of financial statements by Weidner and Company, P.C. as defined by Statements on Standards for Accounting and Review Services issued by the American Institute of Certified Public Accountants. The above work will be done on a timely basis to ensure that the company meets its timetable for the internal distribution of financial statements. The work performed above will be done on an as -needed hourly basis, which limits our involvement and knowledge of the daily operations of the company. Because of this, there is a risk that material errors, irregularities, or illegal acts, including fraud or defalcation, may exist and may not be detected by us. By signing below, City of South Bend, Department of Community Investment acknowledges this fact and agrees to indemnify us should any of the above situations occur. You also understand and agree, by your signature below, that you maintain sole responsibility for the appropriateness of your company's security measures related to its remote access users. During the course of this engagement we may have access to proprietary information of the company, including, without limitations, oral and written information and material concerning or pertaining to the company's trade secrets, business methods, plans, and/or projects. We acknowledge that such information, regardless of its form, is confidential and proprietary to the company, and that we shall not use, copy, or disclose the information in whole or in part in any manner or to any person or entity without the express prior written consent of a duly authorized officer of the company. It is our policy to keep records related to this engagement for a minimum of three years. However, Weidner does not keep any original client records, so we will return those to you at the completion of the services rendered under this engagement. When records are returned to you, it is your responsibility to retain and protect your records for possible future use, including potential examination by any government or regulatory agencies. By your signature below, you acknowledge and agree that upon the expiration of the three year period, Weidner shall be free to destroy our records related to this engagement. Physical deterioration or catastrophic events may shorten the time during which our records will be available. The working papers and files of our firm are not substitute for the original records. Any workpapers or files prepared by Weidner for this or any other engagement for you shall remain the property of Weidner. Fees for our services will include computer charges and out-of-pocket expenses. We have estimated that we will spend approximately 17 '/z hours per month to complete the engagements at an hourly rate of $65.00 plus expenses. Payment for service is due when rendered and interim billings may be submitted as work progresses and expenses are incurred. A late fee of 1.00% per month will be charged on amounts not paid within 30 days of the invoice date. Payments received on your account will be applied first to finance charges; any remaining balance will be applied to the outstanding invoice amounts. In the event that payment is not received when -due, — _A-