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July 7, 2016 <br />Beth Leonard Inks <br />City of South Bend, Department of Community Investment <br />227 W. Jefferson, Suite 1400 S. <br />South Bend, IN 46601 <br />Dear Mrs. Inks: <br />Weidner <br />and Company, P.c. <br />Certified Public Accountants <br />This letter confirms the agreement between City of South Bend, Department of Community <br />Investment and Weidner and Company, P.C. for the accounting services described below. <br />City of South Bend, Department of Community Investment has agreed to provide Weidner and <br />Company, P.C. access to the Sage 100 for Accounting Software, Excel files for the not -for -profit <br />and Word files for the not -for -profit via remote access by our firm into your system from the <br />Internet in order to perform the following procedures: <br />Weidner will perform bookkeeping services and bank reconciliations on a monthly basis for <br />Community Homebuyers Corporation from July 1, 2016 through December 31, 2016. In <br />addition, we will perform the following accounting functions: (Time estimates assume use of <br />client software either remotely or on -site, no travel time included.) <br />1. Provide support for program functions as needed. <br />2. Accounts payable —issuing checks, loan funding transactions. <br />3. Record and deposit all cash receipts. <br />4. Calculate pooling transactions (sale of loans to participants) twice monthly and distribute <br />to participating banks. Ensure receipt of each participants share via ACH and wire <br />transfers. <br />5. Grant tracking, requesting reimbursement, covenant tracking. <br />6. Assist with bookkeeping by performing the following activities: <br />a. Tie out all balance sheet accounts using Excel spreadsheets <br />b. Bank reconciliations <br />c. Track 2nd mortgage (grants) compliance with covenants <br />d. Accounts receivable <br />e. Accounts payable <br />f Grant forgiveness <br />g. Prepaid expenses <br />h. Accrued expenses <br />7. Audit prep, annual 1099's and annual budgets. <br />Corporate Office: 950 Columbus Drive, P.O. Box 668,Plymouth, IN 46563 1 (574) 936-8866 1 Fax: (574) 936-8224 <br />South Bend Office: 1650 South Bend Avenue, South Bend, IN 46617 1 (574) 234-8822 1 Fax: (574) 234-8224 <br />