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<br />PUBLIC AGENDA SESSION NOVEMBER 13, 2006
<br />The Public Agenda Session of the Board of Public Works was convened at 10:33 a.m. on
<br />Thursday, November 9, 2006, by Board President Gary A. Gilot, with Mr. Carl P. Littrell
<br />present. Mr. Donald E. Inks was absent. Also present was Board Attorney Thomas
<br />Bodnar. Board of Public Works Clerk Angela K. Jacob presented the Board with a
<br />proposed agenda of items presented by the public and by City staff.
<br />Board members discussed the following item(s) from that list.
<br />- Change Order and Project Completion Affidavit - Westside Neighborhood Partnership
<br />Center
<br />Mr. Toy Villa, Engineering, stated the Change Order reflects a 7.17% decrease
<br />bringing the final contract amount to $89,160.65.
<br />- Change Order and Project Completion Affidavit -Fiber Optic Communications
<br />Upgrade -Phase II
<br />Mr. Tom Bodnar, Legal Department, in a memo stated: The total of all change
<br />orders issued that increase the scope of the project may not exceed 20% of the
<br />amount of the original contract. A change order issued as a result of
<br />circumstances that could not have been reasonably foreseen does not increase the
<br />scope of the project. The change orders for this project increase the dollar amount
<br />by greater than 30%. The question is whether any of these circumstances were not
<br />reasonably foreseeable. The plans called for the conduit to be pushed through a
<br />sludge line. The sludge line ran 6,750 feet, and the anticipated cost was $11.00
<br />per linear foot. Despite copious efforts, the sludge line could not be located. The
<br />only alternative was to run galvanized conduit, which costs $18.00 per foot. The
<br />resulting increase, which was not reasonably foreseeable, was $47,250.00. This
<br />increase was not foreseeable because we knew there was a sludge line there and
<br />our best efforts could not locate it. Had we known the sludge line could not be
<br />located, then the bids would have gone out for galvanized conduit as part of the
<br />base bid and the other increases would not exceed 20%. The original contract
<br />called for $447,865.00. With the 20% overage, the amount allowable is
<br />$537,438.00. The final contract amount was $584,286.00. However, if we
<br />subtract the $47,250.00, the actual cost of the project was $537,036.00. The total
<br />of all change orders issued that increase the scope of the project may not exceed
<br />20%of the amount of the original contract. A change order issued as a result of
<br />circumstances that could not have been reasonably foreseen does not increase the
<br />scope of the project. The change orders for this project increase the dollar amount
<br />by greater than 30%. The question is whether any of these circumstances were not
<br />reasonably foreseeable. The plans called for the conduit to be pushed through a
<br />sludge line. The sludge line ran 6,750 feet, and the anticipated cost was $11.00
<br />per linear foot. Despite copious efforts, the sludge line could not be located. The
<br />only alternative was to run galvanized conduit, which costs $18.00 per foot. The
<br />resulting increase, which was not reasonably foreseeable, was $47,250.00. This
<br />increase was not foreseeable because we knew there was a sludge line there and
<br />our best efforts could not locate it. Had we known the sludge line could not be
<br />located, then the bids would have gone out for galvanized conduit as part of the
<br />base bid and the other increases would not exceed 20%. The original contract
<br />called for $447,865.00. With the 20% overage, the amount allowable is
<br />$537,438.00. ~ The final contract amount was $584,286.00. However, if we
<br />subtract the $47,250.00, the actual cost of the project was $537,036.00.
<br />' -Safety Reports -Department of Public Works
<br />Mr. Toy Villa, Engineering; Mr. Sam Hensley, Street Department; Mr. Jack
<br />Dillon, Environmental Services; and Mr. Andy Wierzbicki, Water Works,
<br />presented their respective Safety Report.
<br />- Monthly Reports
<br />Mr. Andy Wierzbicki, Water Works, and Mr. Jack Dillon, Environmental
<br />Services, presented their respective Monthly Report.
<br />- Industrial Discharge Permit Renewals and Extensions
<br />Mr. Jack Dillon, Environmental Services, stated the two (2) renewals are for Heat
<br />Treat, Inc. and Honeywell International. The four (4) extensions include Nimet
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