11/06/06 Board of Public Works Special Meeting Minutes

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SPECIAL MEETING QUOTATION: Base`Bid $12,200.00 Alternate A $ 1,050.00 MCINTYRE JONES INC 2522 West 6 Street Mishawaka, Indiana 46544 Quotation was submitted by Mr. Kevin Horton QUOTATION: Base Bid $13,284.70 Alternate A $ 1,161.75 NOVEMBER 6.2006 3'7 3 Upon a motion made by Mr. Littrell, seconded by Mr. Gilot and carried, the above Quotations were referred to the Division of Engineering for review and recommendation. APPROVE LETTER OF CREDIT -STAFFORDSHIRE ESTATES, SECTION II Mr. Tony Molnar, Division of Engineering, submitted the following Letter of Credit to the Board and recommended approval: LETTER OF CREDIT NO. SCL011972 ISSUED BY: National City Bank FOR: Staffordshire Estates, Phase II AMOUNT: $58,230.00 EXPIRES: November 7, 2007 ' IMPROVEMENT: See Engineer's Report Mr. Littrell made a motion that the Letter of Credit, as outlined above, be approved. Mr. Gilot seconded the motion, which carried. APPROVAL OF DEED OF GIFT -CARL C. GRAF PAINTING -SOUTH BEND REGIONAL MUSEUM OF ART In a letter to the Board, Ms. Kim Hoffmann, South Bend Regional Museum of Art, submitted a Deed of Gift for a Carl C. Graf Painting. This will be the official record which will transfer ownership to the museum. Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the Deed of Gift was approved. APPROVAL OF DEDICATION OF RIGHT-OF-WAY -DYLAN DRIVE In a memorandum to the Board, Mr. Carl Littrell, Engineering, stated the South Bend Redevelopment Commission has acquired land in Portage Prairie for dedication as Dylan Drive from its current terminus in U.S. 31 Industrial Park northward to Adams Road. The Commission offers the above referenced Deed of Dedication for that right-of--way for acceptance by Board of Public Works. Mr. Littrell noted the right-of--way offered is seventy (70) feet wide. This meets the requirements of the Portage Prairie developer and the Department of Public Works. An Agreement is in place between the City and the developer for the first phase of development in Portage Prairie which includes construction for Dylan Drive and a large industrial building that is dependent upon Dylan ' Drive for access. Both parties have brought resources to the task of completing the Agreement in a timely manner. Upon a motion made by Mr. Littrell, seconded by Mr. Gilot and carried, the Deed of Dedication was approved. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the meeting adjourned at 9:45 a.m.