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3~5 ; <br />~, <br />PUBLIC AGENDA SESSION OCTOBER 5, 2006 <br />The Public Agenda Session of the Board of Public Works was convened at 10:35 a.m. on <br />Thursday, October 5, 2006, by Board President, Gary A. Gilot, with Mr. Carl P. Littrell <br />and Mr. Donald E. Inks present. Also present was Board Attorney Thomas Bodnar. <br />Board of Public Works Clerk Angela Jacob presented the Board with a proposed agenda <br />of items presented by the public and by City Staff. <br />Board members discussed the following item(s) from that list. <br />' -Safety Reports -Department of Public Works <br />Mr. Sam Hensley, Street Department; Mr. Jack Dillon, Environmental Services; <br />and Mr. David Tungate, Water Works; presented their respective Safety Report. <br />- Monthly Reports <br />Mr. Jack Dillon, Environmental Services and Mr. David Tungate, Water Works, <br />presented their respective Safety Report. Mr. Dillon also presented a <br />Performance Report for Environmental Services. <br />- Request to Change Water Works Customer Service Hours <br />Mr. Dave Tungate, Water Works, requested a change. in the lobby hours for the <br />Customer Service office located at 125 West Colfax Avenue. Currently, the <br />lobby hours of operation are 8:30 a.m. to 5:00 p.m., with the drive through <br />opening at 8:00 a.m. Mr. Tungate would like to delay opening the lobby for one <br />(1) hour every Monday morning. <br />Mr. Tungate .stated each Monday morning Customer Service has a tremendous <br />amount of accumulated bills between the weekend mail and the drop-box. Every <br />bill must be opened, the account number verified, the amount paid cross <br />referenced with amount due, the date on the check verified, and organized in to <br />groups of 50. Each group of 50 checks is totaled and matched to the same group <br />of 50 bills to verify the amounts are correct. They can then be processed through <br />' the payment remittance machine. This machine endorses and codes the check for <br />deposit in our account and matches the amount paid to the appropriate account. <br />In order to efficiently organize the water service shut-offs for Tuesday morning, <br />all of the weekend bills must be processed by the end of the day on Monday. One <br />or two Customer Service employees are getting overtime to complete the mail <br />process, but it is not a long term solution. By delaying the opening of the <br />customer service lobby, it will allow the entire customer service staff one hour to <br />prepare the mail for the processing. Shut-offs are not done on Monday and the <br />drive through will remain open. There should be little customer impact with this <br />change. The Board supported the request, and asked the Clerk to submit the <br />request to the Mayor for his review and approval. <br />APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - <br />BLACKTHORN GOLF COURSE BUNKER RENOVATION -PROJECT NO 106-078 <br />(BLACKTHORN GOLF COURSE REVENUE) <br />In a memorandum to the Board, Mr. Carl Littrell, Engineering, requested permission to <br />advertise for the receipt of bids for the above referenced project. Therefore, upon a <br />motion made by Mr. Inks, seconded by Mr. Littrell, the above request was approved. <br />The Clerk was instructed to post the agenda and notify the media and other Persons who <br />have requested notice of the meeting agenda. No other business came before the Board. <br />' The meeting adjourned at 11:05 a.m. <br />BOARD OF PUBLIC WORKS <br />~ Q~~~ <br />Gary A. Gilot, President <br />