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AGENDA REVIEW SESSION JUNE 23.2016 211
<br />The Agenda Review Session of the Board of Public Works was convened at 10:34 a.m. on June
<br />23, 2016, by Board President Gary A. Gilot, with Board Members David Relos, Elizabeth
<br />Maradik, and Therese Doran present. Board Member James Mueller was absent. Also present
<br />was Attorney Michael Schmidt. The meeting was held in the 13" Floor Boardroom, County -City
<br />Building, 227 W. Jefferson Blvd., South Bend, Indiana. Board of Public Works Clerk, Linda
<br />Martin, presented the Board with a proposed agenda of items presented by the public and by City
<br />Staff.
<br />Mr. Gilot introduced his Engineering intem students to the Boardand stated he asked them to
<br />come to observe the meeting.
<br />OPENING OF BIDS — MARRIOTT HOTEL SITE DEVELOPMENT AT HALL OF FAME
<br />PHASE 1 — PROJECT NO. 116-021(RWDA Tim
<br />This was the date set for receiving and opening of sealed bids for the above referenced project.
<br />The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-
<br />County News, which were found to be sufficient. The following bids were opened and publicly
<br />read:
<br />RIETH-RILEY CONSTRUCTION CO. INC.
<br />25200 State Road 23
<br />South Bend, IN 46614
<br />Bid was signed by: John A. Yadon
<br />Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding
<br />Investment with Iran, Employment Eligibility Verification, Non -Discrimination
<br />Commitment for Contractors and Certification of Use of United States Steel Products or
<br />Foundry Products was submitted.
<br />Five percent (5%) Bid Bond was submitted.
<br />BID: $897,806.32
<br />MAJORITY BUILDERS, INC.
<br />62900 US 31 South
<br />South Bend, IN 46614
<br />Bid was signed by: Rick Slagle
<br />Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Certification Regarding
<br />Investment with Iran, Employment Eligibility Verification, Non -Discrimination
<br />Commitment for Contractors and Certification of Use of United States Steel Products or
<br />Foundry Products was submitted.
<br />Five percent (5%) Bid Bond was submitted.
<br />BID: $727,805.93
<br />Upon a motion made by Ms. Maradik, seconded by Mr. Relos and carried, the above bids were
<br />referred to Community Investment and Engineering for review and recommendation.
<br />AWARD PROPOSAL —.LAWN MAINTENANCE AND MFNTORSHIP PROGRAM (EDIT)
<br />Mr. Dave Relos, Community Investment, advised the Board that on May 24, 2016, a single
<br />proposal was received and opened for the above referenced project. After review and scoring,
<br />Mr. Relos, on behalf of the review team, recommended that the Board award the contract to the
<br />only responsive and responsible proposal submitted by Greater Impact Lawn Care, 615 Cushing
<br />St., South Bend, Indiana, in the amount of $30.00 per lawn, not to exceed $20,000.00. Mr. Relos
<br />added the award is subject to the company's full compliance with the State of Indiana's Child
<br />Labor Laws. Therefore, Mr. Relos made a motion that the recommendation be accepted and the
<br />proposal be awarded as outlined above. Ms. Maradik seconded the motion, which carried.
<br />Board members discussed the following item(s) from the agenda.
<br />- Maintenance Agreement Renewal — IBM
<br />Mr. Dan O'Connor, Information Technologies, stated this maintenance is for Maximo CMMS
<br />equipment, heavily utilized by the utilities. He noted they have the system, this support is
<br />imperative. He stated the current maintenance expires at the end of the month, so they need to
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