05192016 Agenda Review Session - Laserfiche WebLink

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AGENDA REVIEW SESSION MAY 19, 2016 181 - Lease Purchase through Midwestern Higher Education Compact (MHEC) Agreement and Estimate — Dell and CopsGear Mr. Shawn Delahanty, Information Technologies, noted these two items were tabled previously by the Board over concerns with the MHEC agreement. Attorney Schmidt stated subsequently, he has received an email from MHEC representatives stating that they adhered to the proper policies of the state of Indiana and gave a list of other government entities that have used the MHEC agreement purchasing. - Lease Financing Proposal —PNC Equipment Financing Ms. Jennifer Hockenhull, Administration and Finance, stated they went out for quotes for the -- lease for laptops and police vehicles and PNC provided the lowest interest rate. Attorney Schmidt stated this is their proposal, and they will be sending documents for the lease agreement. He noted those documents will come to the next Board meeting along with a resolution authorizing the Controller to sign the lease documents. - Change Order— Primary Clarifier Rehabilitation and Equipment Upgrades Mr. Jacob Klosinski, Wastewater, stated this increase is for additional concrete work and SCADA programming. He noted the work was unforeseen and changes the completion date. - Change Order and Project Completion Affidavit — Wastewater Treatment Plant Digester Nos. 1 and 3 Cleaning Mr. Jacob Klosinski, Wastewater, stated this increase is for additional sludge removal. He noted there was a lot more sludge found than thought. He added, however, that the final contract amount is still below the next low bidder on this project, and the contractor, Stewart Spreading, finished in about half the time allotted to them. - Professional Services Agreement—myStaffingPro Ms. Chris Villaire, Human Resources, stated this agreement is a renewal of last year's and is a month to month contract that can be canceled at any time. She noted for those reasons, it was determined a two (2) year agreement would be a good idea. Reject Bids and Re -Advertise — Century Center Service Court Improvements and CEO Suites, Suite 17 Remodel Mr. Rich Estes, Engineering, stated two (2) of the bids received were non -responsive to the specs and one (1) was over budget. He informed the Board that he talked to the bidders and was told it _ was a bad time for them for bidding and the next time they will be in a better place to bid. He added the same specs will be used. - Request to Advertise for Bids —Marriott Hotel Site Development Mr. Rich Estes, Engineering, stated this project is for utility and site work for preparation for the new hotel at the Mall of Fame location. He stated it is tearing up of the parking lot the hotel will take over and removal of existing underground foundation walls from a parking garage that was previously at the site. - Change Order and Project Completion Affidavit— Demolition of PNA Mr. Toy Villa, Engineering, stated this decrease is for the base contract minus the allowance. He noted the contractor did not use the allowances. - Amendment to Professional Services Agreement— Jones Petrie Rafinski Mr. Corbitt Kerr, Engineering, stated this amendment is for relocation of a water line. He noted it was determined that there may be a wish to place a center piece in the middle of the roundabout in the future and there was a water main in place that needs to be rerouted. - Amendment to Professional Agreement — Lawson -Fisher Associates Mr. Kerr stated this was for right-of-way work that was not included in the original agreement. He added it will be for water relocation also. Amendment to Professional Services Agreement —Lawson Fisher Associates Mr. Kerr stated this is for negotiation for property acquisitions for the Chippewa Avenue roundabout. - Alley Vacations Mr. Kerr stated the first alley vacation, from Olive St. to the first north/south alley is currently used as driveway. He noted one property owner has illegally fenced in part of the alleyway. Ms. Maradik requested when this vacation is approved, the letter make it clear they only get half the alley, and it may not be enough to make use as a driveway. Mr. Kerr stated actually it depends on how it was originally designed, adding they may not even get half. Mr. Kerr stated in the other vacation request at Milton St. to the east/west alley, there is a garage facing the alley and it does provide use for that garage. He stated he would recommend favorably therefore, if there is a cross access agreement between the parties. Ms. Maradik stated that Community Investment does not approve even with a cross access agreement, noting the criteria for a vacation requires no blocking of access. She added Community Investment does not recommend approval nor does it agree to a cross access agreement. Mr. Relos stated does each